Document Control Manager - Rail Projects

AECOM Middle East Ltd; Riyadh; On-site; SAR 250,000 - 420,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

Paid time off

Employee stock purchase plan

Job summary

AECOM is seeking a Document Control Manager - Rail Projects in Riyadh, Saudi Arabia for a Civil Engineering role leading document management and records control across a major rail project.

The position will establish document control procedures, administer electronic document management systems, coordinate technical documentation workflows, oversee project handover records, and lead document control personnel while ensuring compliance with contractual, client, ISO 9001, and company

Qualifications

• Bachelor’s degree or higher in a related field and 10–15 years in document control.
• Experience on major rail or infrastructure projects with hands-on document control.
• Proven ability to establish procedures, workflows, and master registers.

Responsibilities

• Develop and enforce document control procedures and project standards.
• Coordinate review workflows, transmittals, and archival processes.
• Administer EDMS platforms and ensure proper user access control.
• Lead project handover documentation and closeout activities.
• Provide training and drive continuous improvement in document management.

Skills

Document Control

Leadership

EDMS administration

Project coordination

ISO 9001 knowledge

Education

Bachelor's degree in Business Administration, Information Management, Engineering, Construction Management

Tools

Aconex

SharePoint

Autodesk Construction Cloud

Job description

Document Control Manager - Rail Projects Job Snapshot

Role

Document Control Manager - Rail Projects

Location

Riyadh, Saudi Arabia

Industry

Civil Engineering

Function

Filing-Records Management

Experience

10-15 years

Job Type

Full Time

Work Arrangement

On-site

Job Details

Country: Saudi Arabia

City: Riyadh

Industry: Civil Engineering

Function: Filing-Records Management

Salary: Not disclosed

Gender: No Preference

Candidate Nationality: Not specified

Job Type: Full Time

Work Arrangement: On-site

Role Overview

AECOM is seeking a Document Control Manager - Rail Projects in Riyadh, Saudi Arabia for a Civil Engineering role leading document management and records control across a major rail project. The position will establish document control procedures, administer electronic document management systems, coordinate technical documentation workflows, oversee project handover records, and lead document control personnel while ensuring compliance with contractual, client, ISO 9001, and company requirements.

The Document Control Manager will lead the document and records management function across engineering, design, construction, testing, commissioning, and handover activities. The role requires systematic control of project information from initial receipt and registration through review, approval, revision, distribution, final turnover, and archival.

Document Management and Control

• Develop and implement document control procedures, workflows, and project standards.
• Manage the receipt, registration, numbering, distribution, tracking, and filing of project documents.
• Maintain documentation in accordance with approved project requirements and document control procedures.
• Establish and maintain electronic and physical filing systems.
• Control document revisions and approval status.
• Manage superseded documents and archival processes.
• Maintain accurate document histories and records throughout the project lifecycle.

Engineering and Technical Documentation

• Coordinate review and approval workflows for drawings and specifications.
• Control technical submittals and project reports.
• Track document status and follow up on outstanding responses.
• Maintain master document registers.
• Maintain accurate transmittal logs.
• Facilitate multidisciplinary document reviews and approvals.
• Support project teams in meeting documentation submission deadlines.

Electronic Document Management Systems

• Administer EDMS platforms such as Aconex, SharePoint, Autodesk Construction Cloud, or similar systems.
• Ensure project documents are uploaded and categorized accurately.
• Maintain consistent electronic filing and document information.
• Monitor user access permissions and document security.
• Provide system guidance and support to project teams.
• Deliver training on document management systems and procedures.

Reporting and Compliance

• Prepare weekly and monthly document control reports.
• Monitor document turnaround times.
• Track relevant document management KPIs.
• Ensure compliance with client and contractual document requirements.
• Maintain document processes in accordance with ISO 9001 and company standards.
• Support internal and external document control audits.
• Identify opportunities to improve document management performance and consistency.

Stakeholder Coordination

The Document Control Manager will coordinate closely with project managers, engineers, contractors, consultants, and client representatives to maintain efficient information flows across project disciplines. The role will facilitate document reviews and approvals, communicate documentation requirements, monitor outstanding actions, and help project teams meet required submission and response timelines.

Project Handover and Closeout

• Manage preparation and compilation of final project handover documentation.
• Verify that as-built drawings are complete and properly organized.
• Coordinate operation and maintenance manuals.
• Maintain testing and quality records required for handover.
• Coordinate final document turnover to the client.
• Maintain project archives and records retention processes.
• Ensure closeout documentation is structured and traceable.

Leadership and Team Management

• Lead and supervise Document Controllers and Records Management personnel.
• Allocate workloads according to project requirements.
• Monitor team performance and documentation priorities.
• Develop document control training programs.
• Establish and promote document management best practices.
• Drive continuous improvement across document and records management processes.

Qualifications and Experience

• Bachelor 's degree in Business Administration, Information Management, Engineering, Construction Management, or a related discipline.
• 10-15 years of document control experience.
• At least 10 years of managerial experience on major rail, metro, transportation, or infrastructure projects.
• Strong experience establishing document control procedures and workflows.
• Experience managing engineering and construction documentation.
• Knowledge of document revision, approval, transmittal, and archival processes.
• Experience managing project handover and closeout documentation.
• Demonstrated capability leading document control and records management teams.
• Experience coordinating documentation requirements across multidisciplinary project stakeholders.

Systems and Technical Knowledge

Experience administering Electronic Document Management Systems such as Aconex, SharePoint, Autodesk Construction Cloud, or comparable platforms is required for effective project information management. The role also requires an understanding of document security, access permissions, master registers, transmittal management, KPI reporting, records retention, and ISO 9001-related document control requirements.

Additional Information

Newly hired AECOM employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.

The position is associated with AECOM 's Transportation business line, DCS business group, ME and Africa strategic business unit, and Administration career area.

Why Join AECOM

This position provides leadership responsibility for document and records management across the complete lifecycle of a major rail project. The role covers engineering and construction documentation, EDMS administration, multidisciplinary approval workflows, compliance, reporting, team leadership, and final project handover. Depending on employment status, AECOM benefits may include medical, dental, vision, life and disability coverage, paid time off, leave programs, well-being resources, employee assistance, business travel insurance, service recognition programs, retirement savings, and an employee stock purchase plan.

About AECOM

AECOM is a global infrastructure consulting firm providing advisory, planning, design, engineering, program management, and construction management services. Its work spans transportation, water, environment, energy, and buildings for public- and private-sector clients. AECOM reported revenue of $16.1 billion in fiscal year 2025 and has a global team of more than 50,000 professionals.