Document Controller

AECOM Middle East Ltd; Riyadh; On-site; SAR 120,000 - 180,000; Full time

Benefits offered by this job

Medical, dental, vision, life and disa

Professional training and development

Job summary

AECOM Middle East Ltd in Riyadh, Saudi Arabia, seeks an experienced Document Controller to manage project documentation, ensure timely reviews, and maintain centralized control of drawings, specifications, and correspondence. You will coordinate with project teams and clients, oversee version control, and ensure quality assurance across document lifecycles from creation to archiving.

This on-site role requires at least five years of relevant experience and strong organizational skills.

Qualifications

• Minimum 5 years of professional experience in document control.
• Experience with document lifecycle processes, including creation, review, approval, distribution and archiving.
• Proficiency with document management systems and databases.
• Understanding of quality assurance standards and documentation compliance requirements.
• Strong organizational and time management skills.

Responsibilities

• Establish and maintain a centralized document control system for assigned project documentation.
• Manage engineering drawings, technical specifications, correspondence, and other project records.
• Maintain document lifecycle records including creation, review, approval, distribution and archiving.
• Coordinate distribution of documents to project personnel and stakeholders.
• Ensure documents are reviewed, approved and distributed within required timeframes.
• Maintain traceability of document revisions throughout the project lifecycle.

Skills

Document control

Records management

Version control

Engineering drawings

MS Office

Communication

Education

High school diploma

Associate degree preferred

Tools

Document management systems

CAD systems

Microsoft Office Suite

Job description

Document Controller Job Snapshot

Role: Document Controller - Location: Riyadh, Saudi Arabia - Industry: Construction - Function: Filing-Records Management - Experience: Minimum 5 years - Job Type: Full Time - Work Arrangement: On-site

AECOM is seeking an experienced Document Controller to support its Buildings and Places business in Riyadh, Saudi Arabia. The position is responsible for managing project documentation, maintaining accurate records, and ensuring the timely review, approval, distribution, and tracking of technical and administrative documents. The successful candidate will maintain centralized document control systems covering engineering drawings, specifications, correspondence, and other project records. The role involves coordinating with project teams, clients, suppliers, and other stakeholders to ensure documentation is accurate, accessible, properly authorized, and distributed according to established schedules. This opportunity requires at least five years of relevant experience, strong document management skills, and a thorough understanding of document lifecycle management, version control, and quality assurance procedures.

Job Details

Country: Saudi Arabia - City: Riyadh - Industry: Construction - Function: Filing-Records Management - Salary: Not disclosed - Gender: No Preference - Candidate Nationality: Not specified - Job Type: Full Time - Work Arrangement: On-site

Key Responsibilities

• Establish and maintain a centralized document control system for assigned project documentation.
• Manage engineering drawings, technical specifications, correspondence, and other project records.
• Maintain accurate records throughout the document lifecycle, including creation, review, approval, distribution, and archiving.
• Organize project documentation according to established company and project procedures.
• Ensure document registers and tracking systems remain accurate and up to date.
• Maintain the accessibility and integrity of project records.
• Apply standardized document control procedures while exercising appropriate judgment to meet project requirements.

Document Distribution and Coordination

• Maintain document distribution systems and schedules based on client, project, and supplier requirements.
• Coordinate the timely circulation of documents to designated project personnel.
• Revise distribution schedules when necessary to support project deadlines.
• Ensure documents are reviewed, approved, and distributed within required timeframes.
• Coordinate with relevant stakeholders to complete document edits and revisions.
• Verify that document changes are reviewed and proofread according to project specifications.
• Communicate document status, outstanding actions, and distribution requirements to project teams.

Document Review and Approval

• Monitor document submissions, reviews, and approval activities.
• Verify that completed documents have received the required authorization before distribution.
• Track outstanding reviews and follow up with responsible personnel.
• Ensure approved documents are issued to the appropriate recipients.
• Maintain records of document approvals and related correspondence.
• Identify documentation issues that may affect project schedules.
• Support timely completion of documentation requirements.

Version Control and Revision Tracking

• Maintain accurate version control and revision records.
• Track changes to engineering drawings, specifications, and other controlled documents.
• Ensure revised documents are appropriately identified and recorded.
• Prevent the unintended distribution or use of outdated and superseded documents.
• Coordinate replacement of obsolete documentation with current approved versions.
• Maintain traceability of document revisions throughout the project lifecycle.

Document Management Systems and Databases

• Maintain and update document management databases and tracking systems.
• Ensure document information is accurate, complete, and accessible.
• Monitor system records to identify discrepancies requiring correction.
• Support effective document retrieval and information management.
• Maintain consistency between document registers and associated project records.
• Apply established procedures to preserve data integrity.

Technical Document Production

• Coordinate the production and reproduction of engineering drawings and technical materials.
• Prepare document copies for production teams and company personnel.
• Ensure reproduced documents reflect the appropriate approved versions.
• Organize technical documentation for distribution according to project requirements.
• Maintain accurate records of document production and circulation.
• Support project teams with technical drawing and document management requirements.

Quality Assurance and Compliance

• Implement applicable company quality assurance procedures.
• Ensure document control activities comply with established documentation standards.
• Maintain records required to demonstrate compliance with project procedures.
• Verify that documentation follows approved review and authorization processes.
• Identify and report deviations from document control requirements.
• Support consistent application of quality management procedures.
• Maintain documentation integrity and traceability.

Project Communication and Reporting

• Coordinate with internal departments, clients, suppliers, and project stakeholders.
• Provide updates on document status, revisions, approvals, and outstanding submissions.
• Communicate documentation requirements and deadlines to relevant personnel.
• Prepare document tracking information and progress updates when required.
• Support effective information exchange between project participants.
• Manage competing documentation priorities while maintaining accuracy and timely delivery.

Minimum Qualifications

• High school diploma or equivalent.
• An Associate 's degree is preferred.

Required Experience

• Minimum 5 years of professional experience in document control, document management, or a related administrative role.
• Proven experience managing document lifecycle processes, including creation, review, approval, distribution, and archiving.
• Demonstrated proficiency with document management systems and databases.
• Experience maintaining document registers, revision histories, and distribution records.
• Understanding of quality assurance standards and documentation compliance requirements.

Required Knowledge and Skills

• Document control and records management.
• Document lifecycle administration.
• Document distribution and approval workflows.
• Version control and revision tracking.
• Engineering drawings and technical documentation management.
• Document management systems and databases.
• Microsoft Office Suite and document management software.
• Quality assurance procedures and compliance documentation.
• Accurate recordkeeping and document tracking.
• Strong organizational and time management skills.
• Excellent attention to detail.
• Effective written and verbal communication.
• Ability to coordinate with cross-functional teams and project stakeholders.
• Ability to manage multiple documents, assignments, and deadlines simultaneously.

Preferred Qualifications and Experience

• Seven or more years of document control experience in a project-based or manufacturing environment.
• Experience using enterprise-level document management systems or engineering document control platforms.
• Familiarity with ISO 9001 or other quality management system standards.
• Project management certification or relevant training.
• Experience coordinating with multiple suppliers and external stakeholders.
• Knowledge of Computer-Aided Design (CAD) systems and technical drawing management.
• Professional certification in document management or records management.

Additional Employment Information

• All newly hired AECOM employees are required to attend in-person Day 1 onboarding at an AECOM office location as a condition of employment.
• AECOM is committed to maintaining a secure and trustworthy recruitment process and takes fraudulent hiring activity seriously.

Job Reference Information

• Requisition ID: J10162031
• Business Line: B&P
• Buildings and Places
• Business Group: DCS
• Strategic Business Unit: Middle East and Africa
• Career Area: Administration
• Work Location Model: On-site

Benefits and Professional Development

• Medical, dental, vision, life and disability benefits, paid time off, leave arrangements, employee assistance programs, well-being resources, retirement savings plans, and other employee benefits.
• Professional training and development opportunities designed to support technical knowledge, workplace capabilities, and career progression.

About AECOM

AECOM is a global infrastructure consulting firm providing professional services across buildings, transportation, water, environment, and energy. The company works with public- and private-sector clients throughout the project lifecycle, delivering advisory, planning, design, engineering, program management, and construction management services. With more than 50,000 professionals worldwide, AECOM brings together engineers, designers, planners, scientists, project managers, and technical specialists to deliver infrastructure solutions that support communities and long-term development. AECOM is a Fortune 500 company that reported revenue of $16.1 billion in fiscal year 2025. The company promotes equal employment opportunity, collaboration, professional development, and a workplace built on respect.