Document Controller

Expertise; Saudi Arabia; On-site; SAR 89,000 - 134,000; Full time

Job summary

Expertise Company Ltd. in Jubail seeks a skilled Document Controller to manage project documentation, ensure version control, and maintain secure filing of electronic and hard-copy records in line with company standards and client requirements.

Daily duties include coordinating with project teams to collect, review, and distribute documents, tracking approvals, supporting audits, and ensuring timely information flow for efficient project execution on-site in Jubail.

Qualifications

• Strong skills in Document Management and Records Management, with the ability to maintain structured and secure filing systems.
• Experience handling Documentation and Project Documentation, including version control, tracking, and archiving.
• Effective Communication skills to collaborate with project teams, departments, and external stakeholders.
• Proficiency with document management software, MS Office applications, and basic database or ERP systems.
• Attention to detail, strong organizational skills, and the ability to work accurately with large volumes of data.
• Relevant experience as a Document Controller or in a similar administrative role, preferably in industrial or construction sectors.
• Diploma or bachelor’s degree in a related field (e.g., Business Administration, Information Management) or equivalent practical experience.
• Ability to work on-site in Jubail, manage priorities under deadlines, and adhere to company and regulatory standards.

Responsibilities

• Manage document control system and filing of electronic and hard-copy records.
• Coordinate with project teams to collect, review, and distribute documents.
• Track approvals and support audits and compliance checks.
• Monitor document workflows and respond to inquiries.
• Ensure timely information flow to support efficient project execution.

Skills

Document Management

Records Management

Communication

MS Office

ERP systems

Education

Diploma or Bachelor’s in Business Admin/Info Mgmt

Tools

Document management software

MS Office

ERP systems

Job description

Company Description

Established in 2008 and headquartered in Al Jubail, Expertise Company Ltd. is a leading solution provider for industrial services across the Oil and Gas, Energy, process plants, water treatment plants, cement plants, and construction sectors. The company operates through multiple offices across the kingdom, supporting clients in diverse industrial environments. With a workforce of more than 15,000 employees and continuing to grow, Expertise is positioned to manage projects of varying size and complexity. Team members benefit from exposure to large-scale operations, cross-functional collaboration, and opportunities for professional development within a dynamic industrial setting.

Role Description

The Document Controller is a full-time, on-site role based in Jubail, responsible for managing and maintaining project documentation and records in accordance with company standards and client requirements. This role involves organizing, classifying, and updating documents, ensuring version control, and maintaining accurate filing systems for both electronic and hard-copy records. The Document Controller will coordinate with project teams to collect, review, and distribute documents, track approvals, and support audits and compliance checks. Daily tasks include monitoring document workflows, responding to document-related inquiries, and ensuring that all documentation is complete, accessible, and properly stored. The role also requires regular communication with internal stakeholders to support timely information flow and efficient project execution.

Qualifications

• Strong skills in Document Management and Records Management, with the ability to maintain structured and secure filing systems.
• Experience handling Documentation and Project Documentation, including version control, tracking, and archiving.
• Effective Communication skills to collaborate with project teams, departments, and external stakeholders.
• Proficiency with document management software, MS Office applications, and basic database or ERP systems.
• Attention to detail, strong organizational skills, and the ability to work accurately with large volumes of data.
• Relevant experience as a Document Controller or in a similar administrative role, preferably in industrial or construction sectors.
• Diploma or bachelor's degree in a related field (e.g., Business Administration, Information Management) or equivalent practical experience.
• Ability to work on-site in Jubail, manage priorities under deadlines, and adhere to company and regulatory standards.