Document Controller

Initial Facilities Management; Riyadh; On-site; SAR 60,000 - 90,000; Full time

Job summary

Initial Facilities Management in Riyadh is seeking a detail-oriented documents specialist to handle the full lifecycle of project documents, from duplication to storage and distribution.

You will verify quotations and technical submittals, maintain confidential information, generate on-demand reports, and coordinate with the quality team to ensure current, accurate files across both physical and digital formats.

Responsibilities

• Duplicate, scan, and store project documents.
• Verify and amend quotations and other files for accuracy.
• Review technical submittals and related documents.
• Distribute project copies to internal teams.
• Organize and archive documents in physical and digital formats.
• Retrieve files on request from staff and clients.
• Oversee movement of documentation within the project.
• Maintain confidentiality of information and terms of agreement.
• Generate on-demand project reports when required.
• Maintain logs and trackers for documentation.
• Coordinate with the quality department to keep documents up-to-date.
• Ensure proper filing and version control across systems.

Skills

Document control

Records management

Archiving

Job description

• Perform document duplication, scanning, and storage tasks.
• Verify and amend files, such as quotations, to ensure accuracy.
• Examine and revise technical documents like technical submittals.
• Distribute project-related copies to internal teams.
• Organize and archive documents in both physical and digital formats.
• Retrieve files upon request from employees and clients.
• Oversee the movement of documentation within the project.
• Maintain confidential information and terms of agreement.
• Generate on-demand reports concerning the project when required.
• Maintain logs and trackers.
• Coordinate with the quality department to have up-to-date documents.