Document Controller

Jones Lang LaSalle Incorporated; Riyadh; On-site; SAR 120,000 - 180,000; Full time

Job summary

Jones Lang LaSalle Incorporated is seeking an experienced Document Controller to manage and control project documentation across the construction lifecycle at an on-site Riyadh location. You will ensure version control, filing, and regulatory compliance while coordinating with project teams and clients.

The role requires 8+ years in document control, proficiency with Procore/Aconex/SharePoint, CAD familiarity, and strong MS Excel skills.

Qualifications

• High school diploma or equivalent required; Associate's degree preferred.
• 8+ years of experience in document control, preferably in construction or engineering.
• Experience with construction project lifecycle and documentation requirements.
• Proficiency in document management systems (e.g., Procore, Aconex, SharePoint).
• Proficiency in establishing workflows on Aconex.
• ISO 19650 certification or equivalent ISO quality certification.
• Advanced knowledge of Microsoft Office Suite, particularly Excel.
• Familiarity with CAD software and drawing management.
• Understanding of construction drawings, specifications, and technical documents.
• Knowledge of quality management systems (ISO 9001 advantageous).

Responsibilities

• Establish and maintain document control systems and procedures.
• Receive, log, distribute, and track all project documents including drawings, specifications, contracts, and correspondence.
• Ensure proper document version control and maintain document registers.
• Implement and enforce document naming conventions and filing systems.
• Archive completed project documentation per company and regulatory requirements.
• Review documents for completeness, accuracy, and compliance with project requirements.
• Coordinate document reviews and approvals with project stakeholders.
• Track document submissions, reviews, and approval status.
• Ensure adherence to document control procedures and industry standards.
• Maintain confidentiality and security of sensitive project information.
• Serve as liaison between project teams, contractors, consultants, and clients regarding document matters.
• Distribute documents to appropriate parties according to distribution matrices.
• Coordinate document transmittals and maintain transmission records.
• Support project meetings by preparing and distributing relevant documentation.

Skills

Attention to detail

Organizational skills

Time management

Communication

Team collaboration

Problem-solving

Education

High school diploma or equivalent

Associate's degree preferred

Tools

Procore

Aconex

SharePoint

CAD software

Microsoft Excel

Job description

JLL empowers you to shape a brighter way . Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Position Overview

The Document Controller is responsible for managing, organizing, and controlling all project documentation throughout the construction lifecycle. This role ensures proper document flow, version control, and compliance with project specifications and industry standards.

Key Responsibilities

Document Management

• Establish and maintain document control systems and procedures
• Receive, log, distribute, and track all project documents including drawings, specifications, contracts, and correspondence
• Ensure proper document version control and maintain document registers
• Implement and enforce document naming conventions and filing systems
• Archive completed project documentation per company and regulatory requirements

Quality Control & Compliance

• Review documents for completeness, accuracy, and compliance with project requirements
• Coordinate document reviews and approvals with project stakeholders
• Track document submissions, reviews, and approval status
• Ensure adherence to document control procedures and industry standards
• Maintain confidentiality and security of sensitive project information

Communication & Coordination

• Serve as liaison between project teams, contractors, consultants, and clients regarding document matters
• Distribute documents to appropriate parties according to distribution matrices
• Coordinate document transmittals and maintain transmission records
• Support project meetings by preparing and distributing relevant documentation

Required Skills and Experience

• High school diploma or equivalent required; Associate's degree preferred
• 8+ years of experience in document control, preferably in construction or engineering
• Experience with construction project lifecycle and documentation requirements
• Proficiency in document management systems (e.g., Procore, Aconex, SharePoint)
• Proficiency in establishing workflows on Aconex
• ISO 19650 certification or equivalent ISO quality certification
• Advanced knowledge of Microsoft Office Suite, particularly Excel
• Familiarity with CAD software and drawing management
• Understanding of construction drawings, specifications, and technical documents
• Knowledge of quality management systems (ISO 9001 advantageous)

Desired Skills and Competencies

• Exceptional attention to detail and accuracy
• Strong organizational and time management skills
• Excellent written and verbal communication abilities
• Ability to work under pressure and meet tight deadlines
• Problem-solving skills and proactive approach
• Team collaboration and interpersonal skills

Location

On-site -Riyadh, SAU

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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