Document Control Specialist

Hill International; Riyadh; On-site; SAR 89,000 - 156,000; Full time

Job summary

Hill International seeks a Document Control Specialist to manage project documents using Aconex, SharePoint, or other DMS platforms. The role involves coordinating document flow among the Client, PMO team, Consultants and Contractors to support timely submission, review, and approval.

You will maintain document registers, track submissions, ensure version control, prepare transmittals, and assist in audits while safeguarding confidentiality and data integrity across the program lifecycle.

Qualifications

• 3+ years of experience as a Document Controller.
• Hands-on with DMS platforms (Aconex, SharePoint, EDMS).
• Bachelor’s degree in a relevant field.

Responsibilities

• Manage and maintain project documents using systems such as Aconex, SharePoint, or other DMS platforms.
• Coordinate document flow between Client, PMO team, Consultants, and Contractors to support timely submission, review, and approval.
• Maintain and update document registers, including drawings, RFIs, technical submittals, deliverables, compliance sheets and program correspondence.

Skills

English fluency

Microsoft Office

Document control

Organizational skills

Communication skills

Multitasking

Administrative support

Education

Bachelor's degree

Tools

Aconex

SharePoint

EDMS

Job description

Hill International is seeking a Document Control Specialist to manage and maintain project documents using systems such as Aconex, SharePoint, or other Document Management System (DMS) platforms.

Key Responsibilities

• Manage and maintain project documents using systems such as Aconex, SharePoint, or other Document Management System (DMS) platforms.
• Coordinate document flow between the Client, PMO team, Consultants, and Contractors to support timely submission, review, and approval.
• Maintain and update document registers, including drawings, RFIs, technical submittals, deliverables, compliance sheets and program correspondence.
• Track all incoming and outgoing documents, maintaining proper logging, distribution, and filing.
• Monitor document review cycles and follow up with stakeholders to secure timely responses and adherence to deadlines.
• Verify that all submissions comply with program requirements, procedures, and quality standards.
• Maintain strict version control so that only the latest approved documents are used.
• Prepare and issue transmittals with accurate records and full traceability.
• Support program teams in tracking deliverables and maintaining organized documentation.
• Assist in audit preparation by keeping documentation complete and properly archived.
• Safeguard the confidentiality, accuracy, and integrity of all program documentation throughout the program lifecycle.

Experience Required

• Minimum of 3 years of experience as a Document Controller, with hands‑on experience using industry‑standard Document Management Systems (e.g., Aconex, SharePoint, EDMS).

Education Qualifications

• Bachelor’s degree (BA/BS) in a relevant field.

Skills Required

• Strong command of written and spoken English.
• Proficient in Microsoft Office applications, particularly Word, Excel, and Outlook.
• Good understanding of document control processes, procedures, and workflows within PMO environments.
• Strong organizational and communication skills, with the ability to coordinate effectively with multiple stakeholders.
• Familiarity with administrative, clerical, and customer service practices.
• Ability to manage multiple tasks, prioritize workload, and meet deadlines in a fast‑paced project environment.

Employment / Job Type

Full Time

Nationality

Any Nationality

About the Company

A construction consultancy providing project management, programme management, cost control and construction claims services. It has a long established Middle East presence supporting infrastructure, buildings, transport and government development programmes.

Company Industry

Construction

Department / Functional Area

Projects Management

Closing Date

Not mentioned (apply as soon as possible)