Document Control Manager

AECOM; Riyadh; On-site; SAR 360,000 - 720,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Life insurance

Paid time off

Job summary

AECOM is seeking a senior Document Controller to lead document control for major rail/infrastructure projects in the Riyadh region, overseeing receipt, filing, and revisions across engineering, design, construction, and handover.

You will administer EDMS platforms, supervise document controllers, and drive compliance with ISO 9001 standards while coordinating with project teams and client representatives to meet submission deadlines.

Qualifications

• Bachelor’s degree in a related discipline and 10–15 years in document control.
• At least 10 years in a managerial role on rail, metro, transportation or infrastructure projects.
• Experience managing engineering, design, construction documentation and handover.

Responsibilities

• Develop and implement document control procedures, workflows, and standards for the project.
• Manage receipt, registration, numbering, distribution, tracking, and filing of project documents.
• Establish and maintain electronic and physical filing systems and revision controls.
• Administer EDMS platforms (Aconex, SharePoint, Autodesk Construction Cloud) and ensure security.
• Prepare weekly/monthly document control reports and monitor KPIs.
• Coordinate reviews and approvals with stakeholders and support audits.
• Lead Document Controllers and drive continuous improvement in processes.
• Coordinate handover documentation and project closeout activities.

Skills

Leadership

Team management

Documentation discipline

Communication

Education

Bachelor's degree in related discipline

Tools

Aconex

SharePoint

Autodesk Construction Cloud

Job description

Company Description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

Document Management & Control

• Develop and implement document control procedures, workflows, and standards for the rail project.
• Manage the receipt, registration, numbering, distribution, tracking, and filing of all project documents.
• Ensure all project documentation is maintained in accordance with project requirements and document control procedures.
• Establish and maintain electronic and physical filing systems.
• Control document revisions, approvals, superseded documents, and archival processes.

Engineering & Technical Documentation

• Manage engineering, design, construction, testing, commissioning, and handover documentation.
• Coordinate the review and approval workflow for drawings, specifications, technical submittals, and reports.
• Track document status and ensure timely responses from stakeholders.
• Maintain master document registers and transmittal logs.

EDMS Administration

• Administer Electronic Document Management Systems (EDMS) such as Aconex, SharePoint, Autodesk Construction Cloud, or similar platforms.
• Ensure documents are uploaded, categorized, and maintained accurately.
• Monitor user access permissions and document security.
• Provide training and support to project teams on document management systems.

Reporting & Compliance

• Prepare weekly and monthly document control reports.
• Monitor document turnaround times and key performance indicators (KPIs).
• Ensure compliance with client, contractual, ISO 9001, and company document management standards.
• Support internal and external audits related to document control processes.

Stakeholder Coordination

• Coordinate with project managers, engineers, contractors, consultants, and client representatives regarding documentation requirements.
• Facilitate document reviews and approvals across project disciplines.
• Support project teams in meeting documentation submission deadlines.

Handover & Closeout

• Manage the preparation and compilation of project handover documentation.
• Ensure as-built drawings, operation and maintenance manuals, testing records, and quality records are complete and properly organized.
• Coordinate final document turnover to the client.
• Maintain project archives and records retention processes.

Leadership & Team Management

• Lead and supervise Document Controllers and Records Management personnel.
• Allocate workloads and monitor team performance.
• Develop document control training programs and best practices.
• Drive continuous improvement initiatives within document management processes.

Qualifications

• Minimum Education
• Bachelor’s Degree in Business Administration, Information Management, Engineering, Construction Management, or related discipline.
• 10–15 years of document control experience.
• At least 10 years in a managerial role on major rail, metro, transportation, or infrastructure projects.

Additional Information

At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously.

To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees.

Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

• medical
• dental
• vision
• life
• AD&D
• disability benefits
• paid time off
• leaves of absences
• voluntary benefits
• perks
• flexible work options
• well-being resources
• employee assistance program
• business travel insurance
• service recognition awards
• retirement savings plan
• employee stock purchase plan

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.

What makes AECOM a great place to work

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.