Data Entry Officer – 6-Month Project

Naseej; Jeddah; On-site; SAR 45,000 - 78,000; Full time

Job summary

Naseej is seeking a Data Entry Officer for a 6-month project to accurately enter, verify, and maintain collection-related data. You will support the Collection Manager, ensuring records are complete, properly classified, and accessible according to cataloging standards.

Responsibilities include data entry, document management, and archival support, with emphasis on data quality, consistency, and timely deliverables in a museum or cultural institution environment.

Qualifications

• Bachelor’s degree or diploma in Business Administration, Information Management, Library and Information Science, Archiving, Museum Studies, or a related field is preferred.
• Experience in data entry, documentation, cataloging, archiving, or administrative support is preferred.
• Experience with databases or information management systems.
• Proficiency in Microsoft Office, especially Excel and Word.
• Experience in a museum, cultural institution, archive, library, or similar environment is a plus.
• Fluency in Arabic and English; reading, understanding and communicating in both languages.

Responsibilities

• Enter and update collection records in the designated database or information management system.
• Review and clean existing records to ensure data accuracy and consistency.
• Maintain alignment with established data-entry and cataloging standards.
• Assist in organizing object folders and documentation; ensure easy retrieval and proper categorization.
• Digitize documents when required and maintain proper digital records.

Skills

Data entry

Cataloging

Archiving

Bilingual Arabic-English

Microsoft Excel

Microsoft Word

Education

Bachelor’s degree or diploma in related field

Tools

Microsoft Excel

Microsoft Word

Database management systems

Job description

Company Description:

Naseej is a leading technology company committed to harnessing the power of digital transformation in learning & knowledge management by enabling our customers to provide rich experiences for their users and adapt to a dynamic technology landscape while reducing their technical burden enabling them to focus on achieving their strategic objectives. And for almost 36 years, Naseej with its branches all over the MENA region had made many contributions to be one of the market leaders in the fields of E-Learning, Edu-Tech & Digital transformation.

https://www.naseej.com/

Job Summary:

The Data Entry Officer is responsible for accurately entering, updating, verifying, and maintaining collection-related data and documentation throughout the 6-month project period. The role supports the Collection Manager in ensuring that records are complete, accurate, consistently classified, properly organized, and readily accessible in accordance with established cataloging and archiving standards. The position also contributes to the timely completion of project deliverables by maintaining data quality and ensuring all records are properly documented and updated.

Key Responsibilities:

1- Data Entry & Collection Cataloging

• Enter and update collection records in the designated database or information management system.
• Review and clean existing records to ensure data accuracy, completeness, and consistency.
• Ensure that collection information is entered according to established data-entry and cataloging standards.
• Maintain consistent formatting, terminology, and classification across records.

2- Document & Archive Management

• Assist in organizing and maintaining object folders and related documentation.
• Ensure documents and files are properly categorized, organized, and easy to retrieve.
• Digitize physical documents when required and ensure that the corresponding digital information is properly recorded and organized.
• Ensure that documentation is maintained in accordance with established archiving procedures and standards.

3- Collection Management Support

• Assist the Collection Manager with day-to-day collection management activities.
• Support the verification of collection records against items held in storage.
• Provide general administrative and operational support to the collections team as required.
• Assist with any other collection-related work or tasks as assigned by the Collection Manager or relevant management.

Requirements

Required Qualifications & Experience

• Bachelor’s degree or diploma in Business Administration, Information Management, Library and Information Science, Archiving, Museum Studies, or a related field is preferred.
• Previous experience in data entry, documentation, cataloging, archiving, or administrative support is preferred.
• Experience working with databases or information management systems.
• Proficiency in Microsoft Office, particularly Microsoft Excel and Word.
• Previous experience in a museum, cultural institution, archive, library, or similar environment is an advantage.
• Fluency in both Arabic and English, with the ability to read, understand, and communicate effectively in both languages.