Collection Data Entry & Archiving Specialist

Naseej; Jeddah; On-site; SAR 28,000 - 50,000; Part time

Job summary

Naseej is seeking a Data Entry Officer for a 6-month project to accurately enter, update, verify and maintain collection-related data and documentation. You will support the Collection Manager to ensure records are complete, correctly classified, organized, and readily accessible following cataloging standards.

The role involves data-entry, document archiving, and general collections support, including digitization where required and day-to-day management tasks.

Qualifications

• Bachelor's degree or diploma in Business Administration, Information Management, Library and Information Science, Archiving, Museum Studies, or a related field is preferred.
• Previous experience in data entry, documentation, cataloging, archiving, or administrative support is preferred.
• Experience working with databases or information management systems.
• Proficiency in Microsoft Office, particularly Microsoft Excel and Word.
• Previous experience in a museum, cultural institution, archive, library, or similar environment is an advantage.
• Fluency in both Arabic and English, with the ability to read, understand, and communicate effectively in both languages.

Responsibilities

• Enter and update collection records in the designated database or information management system.
• Review and clean existing records to ensure data accuracy, completeness, and consistency.
• Ensure that collection information is entered according to established data-entry and cataloging standards.
• Maintain consistent formatting, terminology and classification across records.
• Assist in organizing and maintaining object folders and related documentation.
• Ensure documents and files are properly categorized, organized and easy to retrieve.
• Digitize physical documents when required and ensure that the corresponding digital information is properly recorded and organized.
• Ensure that documentation is maintained in accordance with established archiving procedures and standards.
• Assist the Collection Manager with day-to-day collection management activities.
• Support the verification of collection records against items held in storage.
• Provide general administrative and operational support to the collections team as required.
• Assist with any other collection-related work or tasks as assigned by the Collection Manager or relevant management.

Skills

Data Entry

Documentation

Cataloging

Archiving

MS Office

Bilingual (Arabic/English)

Database experience

Education

Bachelor's degree or diploma in related field

Tools

Microsoft Excel

Microsoft Word

Database systems

Job description

Naseej is seeking a Data Entry Officer for a 6-month project to accurately enter, update, verify and maintain collection-related data and documentation. You will support the Collection Manager to ensure records are complete, correctly classified, organized, and readily accessible following cataloging standards.

The role involves data-entry, document archiving, and general collections support, including digitization where required and day-to-day management tasks.