Data Entry Officer

Naseej; Jeddah; On-site; SAR 28,000 - 50,000; Part time

Job summary

Naseej is seeking a Data Entry Officer for a 6-month project to accurately enter, update, verify and maintain collection-related data and documentation. You will support the Collection Manager to ensure records are complete, correctly classified, organized, and readily accessible following cataloging standards.

The role involves data-entry, document archiving, and general collections support, including digitization where required and day-to-day management tasks.

Qualifications

• Bachelor's degree or diploma in Business Administration, Information Management, Library and Information Science, Archiving, Museum Studies, or a related field is preferred.
• Previous experience in data entry, documentation, cataloging, archiving, or administrative support is preferred.
• Experience working with databases or information management systems.
• Proficiency in Microsoft Office, particularly Microsoft Excel and Word.
• Previous experience in a museum, cultural institution, archive, library, or similar environment is an advantage.
• Fluency in both Arabic and English, with the ability to read, understand, and communicate effectively in both languages.

Responsibilities

• Enter and update collection records in the designated database or information management system.
• Review and clean existing records to ensure data accuracy, completeness, and consistency.
• Ensure that collection information is entered according to established data-entry and cataloging standards.
• Maintain consistent formatting, terminology and classification across records.
• Assist in organizing and maintaining object folders and related documentation.
• Ensure documents and files are properly categorized, organized and easy to retrieve.
• Digitize physical documents when required and ensure that the corresponding digital information is properly recorded and organized.
• Ensure that documentation is maintained in accordance with established archiving procedures and standards.
• Assist the Collection Manager with day-to-day collection management activities.
• Support the verification of collection records against items held in storage.
• Provide general administrative and operational support to the collections team as required.
• Assist with any other collection-related work or tasks as assigned by the Collection Manager or relevant management.

Skills

Data Entry

Documentation

Cataloging

Archiving

MS Office

Bilingual (Arabic/English)

Database experience

Education

Bachelor's degree or diploma in related field

Tools

Microsoft Excel

Microsoft Word

Database systems

Job description

Company Description

Naseej is a leading technology company committed to harnessing the power of digital transformation in learning amp knowledge management by enabling our customers to provide rich experiences for their users and adapt to a dynamic technology landscape while reducing their technical burden enabling them to focus on achieving their strategic objectives And for almost 36 years Naseej with its branches all over the MENA region had made many contributions to be one of the market leaders in the fields of E-Learning Edu-Tech amp Digital transformation Naseej website https www naseej com

Job Summary

The Data Entry Officer is responsible for accurately entering updating verifying and maintaining collection-related data and documentation throughout the 6-month project period The role supports the Collection Manager in ensuring that records are complete accurate consistently classified properly organized and readily accessible in accordance with established cataloging and archiving standards The position also contributes to the timely completion of project deliverables by maintaining data quality and ensuring all records are properly documented and updated

Key Responsibilities

Data Entry amp Collection Cataloging

Document amp Archive Management

Collection Management Support

• Enter and update collection records in the designated database or information management system
• Review and clean existing records to ensure data accuracy completeness and consistency
• Ensure that collection information is entered according to established data-entry and cataloging standards
• Maintain consistent formatting terminology and classification across records
• Assist in organizing and maintaining object folders and related documentation
• Ensure documents and files are properly categorized organized and easy to retrieve
• Digitize physical documents when required and ensure that the corresponding digital information is properly recorded and organized
• Ensure that documentation is maintained in accordance with established archiving procedures and standards
• Assist the Collection Manager with day-to-day collection management activities
• Support the verification of collection records against items held in storage
• Provide general administrative and operational support to the collections team as required
• Assist with any other collection-related work or tasks as assigned by the Collection Manager or relevant management

Requirements :Required Qualifications & Experience

• Bachelor s degree or diploma in Business Administration, Information Management, Library and Information Science, Archiving, Museum Studies, or a related field is preferred.
• Previous experience in data entry, documentation, cataloging, archiving, or administrative support is preferred.
• Experience working with databases or information management systems.
• Proficiency in Microsoft Office, particularly Microsoft Excel and Word.
• Previous experience in a museum, cultural institution, archive, library, or similar environment is an advantage.
• Fluency in both Arabic and English, with the ability to read, understand, and communicate effectively in both languages.