Board Governance & Minutes Specialist

Burj Line Builders; Riyadh; On-site; SAR 180,000 - 300,000; Full time

Job summary

The University is seeking a professional Board Secretary to provide comprehensive governance and administrative support to the Board of Directors. This role ensures efficient organization, documentation, and follow-up of meetings, agendas, minutes, and resolutions while maintaining high confidentiality and accuracy.

You will coordinate with the Chairman, President, and departments to prepare, document, and circulate Board materials, track action items, and ensure compliance with governance

Qualifications

• Bachelor’s degree in Business Administration, Law, Governance, Public Administration, Management, or related field.
• Professional certification in Corporate Governance or Board Secretarial Practice preferred.
• Experience in Board Secretariat, corporate governance, executive administration, or similar role.
• Experience within a university, educational institution, corporate, or regulated environment preferred.

Responsibilities

• Coordinate and schedule regular, extraordinary, and emergency Board meetings.
• Prepare and circulate agendas, supporting documents, and presentations within required timelines.
• Coordinate with the Chairman and stakeholders to finalize meeting agendas and priorities.
• Ensure materials and reports are complete and available before each meeting.
• Attend meetings and accurately record discussions, decisions, and action items.
• Maintain official records of Board resolutions and decisions.
• Coordinate review, approval, signing, and distribution of minutes and resolutions.
• Maintain documentation of Board correspondence and official communications.
• Monitor progress on Board resolutions and prepare periodic status reports.
• Support governance framework compliance and documentation.
• Coordinate meetings and documentation for Board Committees.
• Manage official correspondence and ensure timely distribution of decisions and minutes.
• Maintain confidentiality and secure records management for Board materials.

Skills

Board governance

Minute-taking

Communication EN/AR

Organization

Discretion

Stakeholder management

Education

Bachelor's degree

Tools

MS Office

Document management systems

Job description

The University is seeking a professional Board Secretary to provide comprehensive governance and administrative support to the Board of Directors. This role ensures efficient organization, documentation, and follow-up of meetings, agendas, minutes, and resolutions while maintaining high confidentiality and accuracy.

You will coordinate with the Chairman, President, and departments to prepare, document, and circulate Board materials, track action items, and ensure compliance with governance