Bid Coordinator

HDR; Riyadh; On-site; SAR 70,000 - 110,000; Full time

Job summary

HDR seeks a Bid Coordinator to manage proposal processes, ensuring timely and compliant submissions for RFPs and RFQs. You will prepare resumes, project sheets, and presentation materials, while maintaining templates and content across departments.

You will coordinate photography, track opportunities, and support reporting metrics. Strong communication, organization, and MS Office proficiency are essential in this role at HDR's Riyadh office.

Qualifications

• Excellent written and verbal communication skills.
• Strong organization and time management abilities.
• Bachelor's degree in Business Administration, Engineering, Marketing, or related field.

Responsibilities

• Review RFPs, RFQs, EOIs, PQ documents to identify scope and submission criteria.
• Prepare and coordinate proposal submissions with resumes, project experience sheets, and presentation docs.
• Develop, maintain and update proposal templates, boilerplates and content.
• Archive submitted proposals and supporting materials.
• Coordinate photography on projects to support proposals and marketing.
• Monitor portals and channels for new opportunities and status updates.
• Track outcomes, feedback and lessons learned to improve submissions.
• Manage company registrations and updates across portals.
• Maintain project and resume data in BD systems.
• Support CRM and financial systems for reporting metrics and dashboards.
• Prepare regular proposal reports (weekly/monthly) outlining pipeline status and deadlines.
• Attend internal meetings and prepare documentation and memos.

Skills

Excellent written and verbal comms

Organizational skills

Time management

Education

Bachelor's degree in Business Administration/Engineering/Marketing or related field

Tools

Microsoft Office (Word/Excel/PowerPoint)

Adobe Creative Cloud (InDesign)

Job description

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?

Watch Our Story: https://www.hdrinc.com/our-story

Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

Bid Coordinator

• Review RFPs, RFQs, EOIs, PQ documents, and solicitations to identify scope, requirements, and submission criteria
• Prepare and coordinate proposal submissions, including resumes, project experience sheets, interview materials, and presentation documentation
• Develop, maintain, and update proposal templates, boilerplates, and standard marketing content
• Archive and file submitted proposals, presentations, and supporting materials systematically
• Arrange professional photography on projects to support proposals and marketing initiatives
• Monitor client portals, industry websites, and solicitation channels for new opportunities and status updates
• Track proposal outcomes, feedback, and lessons learned to continuously improve submissions
• Manage company registrations and updates across client and government portals
• Maintain accurate project and resume data within business development systems
• Support CRM and financial systems to inform reporting metrics, dashboards, and performance tracking
• Prepare regular proposal reports (weekly/monthly) highlighting pipeline status, submission deadlines, win rates, workload, and outcomes
• Attend internal meetings and prepare documentation and memos

Preferred Qualifications

• Bachelor's degree in Business Administration, Engineering, Marketing, or related field
• 1–2 years of experience in proposals, bids, business development, or marketing (engineering/consultancy preferred)
• Excellent written and verbal communication skills in English (Arabic is a plus)
• Strong organizational and time management skills
• Proficiency in Microsoft Office (Word, Excel, PowerPoint); Adobe Creative Cloud (InDesign) is a plus

Required Qualifications

• Excellent written and verbal communication skills
• Proficient in Microsoft Office applications, including Outlook, Word, Excel and PowerPoint
• Proficient in Adobe Creative Cloud applications, including InDesign

What We Believe

HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment

As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

Primary Location: Saudi Arabia-Riyadh City Industry: Marketing/Communications Schedule: Full-time Employee Status: Regular BusinessClass: Marketing and Admin Job Posting: Jul 7, 2026

At HDR, we are committed to the principles of employment equity. We are an affirmative action and equal opportunity employer. We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.