Administrative Lead for Projects — Flexible Work Options

AECOM; Jeddah; On-site; SAR 60,000 - 90,000; Full time

Benefits offered by this job

Medical benefits

Paid time off

Flexible work options

Well-being resources

Job summary

AECOM in Jeddah, Saudi Arabia, seeks an experienced Administrative Assistant to lead administrative operations for managers and project teams. You will drive efficiency, coordinate complex calendars, and manage travel logistics while maintaining accurate documentation and processes.

The role requires meticulous organization, strong communication, and a proactive approach to supporting project management and procurement activities within a dynamic, global infrastructure firm.

Qualifications

• High School Diploma plus 3 years of relevant administrative experience, OR a diploma in Office Administration with 2 years’ professional experience.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills; ability to multitask and maintain accuracy.
• Experience supporting project management or consulting environments; familiarity with procurement systems is a plus.

Responsibilities

• Provide administrative support and mentorship to one or more managers.
• Lead preparation, proofreading, and formatting of correspondence and documents.
• Coordinate complex calendars, meetings, and travel for multiple stakeholders.
• Oversee office supply inventory and vendor relationships for cost efficiency.
• Organize project file systems on shared servers and ensure accessibility.
• Lead project meetings, prepare minutes, and distribute to stakeholders.

Skills

MS Office

Calendar management

Documentation

Communication

Multitasking

Education

High School Diploma

Office Administration diploma

Tools

Microsoft Office Suite

SharePoint

Job description

AECOM in Jeddah, Saudi Arabia, seeks an experienced Administrative Assistant to lead administrative operations for managers and project teams. You will drive efficiency, coordinate complex calendars, and manage travel logistics while maintaining accurate documentation and processes.

The role requires meticulous organization, strong communication, and a proactive approach to supporting project management and procurement activities within a dynamic, global infrastructure firm.