Administrative Assistant - Indian Nationals (English Speaking)

Woopel; Medina; On-site; SAR 48,000 - 60,000; Full time

Job summary

Woopel in Medina, Saudi Arabia seeks an Administrative Assistant for entry-level support. The role focuses on front-office tasks, document preparation, scheduling, and basic bookkeeping to ensure smooth office operations.

Applicants should be fluent in English and highly organized, with proficiency in MS Office. Accommodation is not provided; candidates must reside in Medina or relocate at their own expense.

Qualifications

• Excellent English communication, verbal and written.
• Strong organizational and multitasking abilities.
• Ability to meet deadlines and priorities.

Responsibilities

• Answering phone calls and emails professionally and directing to the right person.
• Maintaining office supplies and ordering as needed.
• Organizing and scheduling appointments, meetings, and travel.
• Managing office expenses and keeping accurate records.
• Assisting with basic invoicing and payments tracking.
• Preparing documents, reports, and presentations as required.
• Tracking important deadlines and ensuring timely delivery.
• Performing additional administrative tasks as needed by management.

Skills

English fluency

Organizational skills

Tools

MS Office

Job description

Administrative Assistant - Indian Nationals (English Speaking)

We are seeking a highly organized and efficient Administrative Assistant to join our team in Medina, Saudi Arabia. This role is specifically for Indian nationals who are fluent in English and do not have prior work experience. Accommodation will not be provided, therefore this position is suitable for men who already reside in Medina or are willing to relocate at their own expense.

As the Administrative Assistant, you will be responsible for providing administrative support to our team and ensuring the smooth operation of our office. Your duties will include, but are not limited to:

• Answering phone calls and emails in a professional manner and directing them to the appropriate person
• Maintaining office supplies and ordering new supplies when needed
• Organizing and scheduling appointments, meetings, and travel arrangements
• Managing office expenses and maintaining accurate records
• Assisting with basic bookkeeping tasks such as invoicing and tracking payments
• Preparing documents, reports, and presentations as needed
• Keeping track of important deadlines and ensuring they are met
• Performing other administrative tasks as assigned by the management team

To be successful in this role, you must have excellent communication skills in English (both verbal and written), as well as strong organizational skills. The ability to multitask, prioritize tasks, and meet deadlines is essential. Proficiency in computer applications such as MS Office is also required.

As an Indian national living in Saudi Arabia with a biometric passport, you are preferred for this position due to your cultural understanding and familiarity with the local laws. However, we welcome candidates of all nationalities who meet the job requirements.

If you are looking for a challenging yet rewarding opportunity to kickstart your career in administration, then we encourage you to apply for this position.