Administrative Assistant

ANASC -Customs affairs; Riyadh; Hybrid; SAR 67,000 - 112,000; Full time

Job summary

ANASC -Customs affairs is seeking an Administrative Assistant to manage a range of administrative, corporate and compliance tasks from a Riyadh-based role with remote work options. You will track tasks, prepare communications, organize documents, support HR processes, and monitor regulatory deadlines and filings.

The position requires fluency in Arabic and English, strong organization and communication skills, and the ability to work independently with confidentiality.

Qualifications

• Fluency in Arabic and English, written and spoken.
• Strong organizational, communication and deadline-oriented skills.
• Commitment to confidentiality and professional conduct.
• Experience in administration, HR support, governance or government relations is an advantage.

Responsibilities

• Track tasks and ensure timely completion.
• Prepare correspondence and communicate with partners and stakeholders.
• Organize and archive corporate and partners’ documents.
• Support HR-related tasks and employee procedures.
• Monitor regulatory requirements and ensure compliance.
• Coordinate meetings and assemble documents and resolutions.
• Follow up on regulatory filings and statutory submissions.
• Maintain deadlines and renewals for registrations and licenses.
• Manage company accounts across government platforms.
• Provide concise updates on tasks and status.

Skills

Bilingual Arabic/English

Organizational skills

Communication skills

Follow-up

Confidentiality

MS Office

Microsoft Teams

Regulatory/administrative awareness

Tools

Microsoft Office

Microsoft Teams

Job description

We are looking for a reliable, organized, and proactive Administrative Assistant to manage a variety of administrative, corporate, and compliance-related responsibilities.

Key Responsibilities:

• Track assigned tasks and ensure timely completion.
• Prepare correspondence and communicate professionally with company partners and stakeholders.
• Organize and archive corporate and partners’ documents.
• Support selected HR-related tasks and employee procedures.
• Monitor mandatory corporate and regulatory requirements and ensure timely compliance.
• Coordinate partners’ meetings and general assemblies, including preparing and maintaining the required documents and resolutions.
• Follow up on filing financial statements and other statutory submissions.
• Monitor the renewal of commercial registrations, licenses, permits, and official documents.
• Manage and follow up on company accounts across relevant government platforms.
• Maintain a clear calendar of regulatory deadlines and renewal dates.
• Provide concise updates on completed, pending, and overdue tasks.
• Handle various administrative assignments as required.

Requirements:

• Fluency in Arabic and English, both written and spoken.
• Strong organizational, communication, and follow-up skills.
• High attention to detail and respect for deadlines.
• Ability to work independently, take initiative, and complete tasks without continuous reminders.
• Strong commitment to confidentiality and professional conduct.
• Proficiency in Microsoft Office and Microsoft Teams.
• Familiarity with Saudi government platforms and corporate procedures is preferred.
• Previous experience in administration, HR support, corporate governance, or government relations is an advantage.

Work Arrangement:

• Primarily remote, with continuous availability and responsiveness through Microsoft Teams during working hours.
• Office attendance for half a day, twice per week, or as required.
• Occasional visits to government entities or external parties may be required.
• The candidate should be based in Riyadh.