Office Manager (Saudi national only)

Black Pearl Consult; Riyadh; On-site; SAR 150,000 - 190,000; Full time

Job summary

Black Pearl Consult in Riyadh, Saudi Arabia, is seeking an experienced Office Manager for its international law firm with two Saudi offices. You will oversee daily administration and provide high-level support to Managing and Senior Partners.

The role covers HR coordination, procurement, facilities, and vendor management across both offices, including onboarding, calendars, travel, and confidential records.

Qualifications

• Bachelor's degree in Business Administration, Human Resources, Management or related field.
• At least 5 years of experience in office management or business support.
• Experience in a law firm or professional services is preferred.
• Fluent in Arabic and English, both written and spoken.
• Strong organizational and confidential information handling.
• Ability to manage multiple priorities in a busy environment.

Responsibilities

• Oversee daily operations of two offices to ensure smooth, professional functioning.
• Supervise reception, administrative staff, drivers and support personnel.
• Allocate work, monitor performance and ensure coverage across both offices.
• Provide administrative support to Managing Partners and Senior Partners.
• Manage calendars, meetings, travel and other important office arrangements.
• Coordinate onboarding, attendance, leave records and general HR administration.
• Support HR processes through Saudi government platforms when required.
• Manage office supplies, equipment, procurement requests and supplier relations.
• Negotiate with vendors and monitor service agreements and renewals.
• Coordinate office maintenance, cleaning, security and IT support.
• Monitor expenses and administration budget; assist with invoice processing.
• Organize internal meetings, client visits and office events.
• Maintain confidential employee, client and company records.
• Ensure procedures follow company policies and Saudi regulations.
• Coordinate with regional and international HR, Finance, IT and Operations teams.

Skills

Office management

HR coordination

Vendor management

Staff supervision

Budget administration

Education

Bachelor's degree in Business Administration / HR

Tools

Microsoft Office (Word, Excel, PowerPoint, Outlook)

Job description

Riyadh, Saudi Arabia | Posted on 08/20/2026

We are recruiting an experienced Office Manager for an international law firm operating two offices in Saudi Arabia.

The Office Manager will oversee the daily administration, HR coordination, procurement, facilities and support services across both offices. The successful candidate will also provide high-level administrative support to the Managing Partners and Senior Partners.

Key Responsibilities

• Manage the daily operations of both offices and ensure they run smoothly and professionally.
  
• Supervise receptionists, administrative employees, drivers and other support staff.
  
• Allocate work, monitor performance and ensure proper coverage across the two offices.
  
• Provide administrative and coordination support to the Managing Partners and Senior Partners.
  
• Manage calendars, meetings, business travel and important office arrangements when required.
  
• Coordinate employee onboarding, offboarding, attendance, leave records and general HR administration.
  
• Support HR processes through the relevant Saudi government platforms, where required.
  
• Manage office supplies, equipment, purchasing requests and supplier relationships.
  
• Negotiate with vendors and monitor service agreements, costs and renewal dates.
  
• Coordinate office maintenance, cleaning, security, IT support and other facility requirements.
  
• Monitor office expenses, petty cash and the administration budget.
  
• Support invoice processing, expense claims and coordination with the Finance team.
  
• Organize internal meetings, client visits, office events and business functions.
  
• Maintain confidential employee, client and company records.
  
• Ensure office procedures follow company policies and applicable Saudi regulations.
  
• Coordinate with the firm’s regional and international HR, Finance, IT and Operations teams.
  

Requirements

To be considered for this role, you need to meet the following criteria:

• Bachelor’s degree in Business Administration, Human Resources, Management or a related field.
  
• At least 5 years of experience in office management, administration or business support.
  
• Previous experience in a law firm is strongly preferred.
  
• Candidates from an international professional services firm or multinational organization may also be considered.
  
• Experience managing support staff and office service providers.
  
• Good knowledge of HR administration, procurement, facilities and general office operations.
  
• Experience supporting Managing Partners, Senior Partners or senior executives is preferred.
  
• Fluent in Arabic and English, both written and spoken.
  
• Good working knowledge of Microsoft Word, Excel, PowerPoint and Outlook.
  
• Highly organized, professional and able to handle confidential information.
  
• Able to manage several priorities and meet tight deadlines.
  
• Proactive, practical and comfortable working independently.
  
• Able to remain calm and effective in a busy, fast-paced environment.
  
• Willing and able to support the operations of two offices in Saudi Arabia.
  

Why Join?

This is an excellent opportunity to join a respected international law firm and take responsibility for the smooth operation of its two Saudi offices. The position offers regular interaction with senior partners and international business-support teams.

Only candidates who meet the stated eligibility and experience requirements will be contacted.