Executive Assistant

Nebras Energy; Doha; On-site; QAR 180,000 - 240,000; Full time

Job summary

Nebras Energy in Doha seeks an experienced Executive Assistant to provide comprehensive administrative and coordination support to the Shared Division, reporting to the Chief Administration Officer. You will manage executive schedules, travel, and key correspondence.

This role requires a Bachelor’s degree in Business Administration and at least eight years in senior administrative roles, with a track record of discretion, professionalism, and meticulous attention to detail in a large corporate

Qualifications

• Bachelor’s degree in Business Administration.
• Experience: minimum 8 years in senior administrative roles within large companies.
• At least 3 years in positions with progressively increasing responsibilities.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• High integrity, professionalism and attention to detail.

Responsibilities

• Manage executive schedules and travel arrangements for the Chief Administration Officer.
• Prepare, edit and coordinate correspondence, presentations and meeting agendas.
• Facilitate internal and external communications between departments, stakeholders and vendors.
• Assist in meeting preparation, schedule coordination, minutes and action-item tracking.
• Maintain official documentation and records with strict confidentiality.
• Support project management, office management tasks and coordination of events and training sessions.
• Contribute to development and implementation of administrative policies and procedures.

Skills

Organizational skills

Time management

Verbal & written communication

Document management

Project coordination

Education

Bachelor’s degree in Business Administration

Job description

We are seeking a a highly organized Executive Assistant to provide comprehensive administrative and coordination support to our Shared Division, reporting directly to the Chief Administration Officer. In this role, you will serve as the primary point of contact and coordination for internal and external parties. You will play a critical role in managing executive schedules, facilitating communication, and ensuring smooth operations across all departments.

About the Role

Provide comprehensive administrative support to all department heads across the organization, managing executive schedules, appointments, and travel arrangements. Prepare, edit, and coordinate correspondence, communications, presentations, and meeting agendas, ensuring timely distribution of materials. Facilitate seamless internal and external communications between departments, external stakeholders, government authorities, and vendors. Assist in the preparation of meetings, including scheduling, logistics, recording accurate minutes, and tracking action items to ensure deadlines are met. Manage and maintain official documentation and records with strict confidentiality and controlled access. Support project management activities, office management tasks, and the coordination of departmental events, workshops, and training sessions. Contribute to the development and implementation of administrative policies, processes, and standard operating procedures to improve organizational efficiency.

Qualifications

Bachelor's degree in Business Administration from a reputable university is required. Minimum 8 years of experience in similar administrative roles within large companies, including at least 3 years in positions of progressively increasing responsibilities. Strong organizational and time management skills for coordinating executive schedules and travel. Excellent verbal and written communication skills for preparing reports, presentations, and formal correspondence. Competence in handling office management tasks, supporting project management, and managing records. High level of integrity, professionalism, and extreme attention to detail.

Why Join Us?

We offer a stable and professional workplace where your organizational expertise is vital to our corporate leadership. If you are a proactive professional who thrives in a dynamic environment and values high standards of transparency, we're looking for you.