Executive Assistant

Employment; Doha; On-site; QAR 279,000 - 446,000; Full time

Job summary

Employment in Doha seeks an Executive Assistant who will act as a strategic partner to senior leadership, combining executive support with analytics, systems building, and business problem‑solving.

This hybrid role encompasses EA duties, analyst‑type work, and junior Chief of Staff responsibilities, embedding within both business and personal workflows to drive execution and ROI.

Qualifications

• 3–6 years of executive support to senior leadership.
• Experience in project management and business analysis is required.
• MBA strongly preferred or a strong analytical degree.
• Experience in consulting/investment/startups/operations is advantageous.
• Familiarity with AI tools and workflow automation.

Responsibilities

• Own and manage the Director’s calendar as a strategic asset and prioritize by ROI.
• Act as a gatekeeper for communications and decision flow.
• Prepare high‑level correspondence, reports, and presentations.
• Handle confidential matters with utmost discretion.
• Coordinate cross‑functional initiatives and travel.
• Build structured execution plans and dashboards to enable decision‑making.
• Translate data into actionable insights and strategic briefs.

Skills

Executive support

Strategic partner

Analytics

Systems thinking

Project management

Multicultural collaboration

Education

MBA

LLB

Mathematics

Computer Science

Commerce

Tools

Notion

Excel

Airtable

CRM

AI tooling

Job description

Education Bachelor of Laws (LLB), Bachelor of Commerce, Bachelor of Business Administration(Any, Management), Master of Laws (LLM), MBA/PG Diploma in Business Mgmt

Category Other

Job Description

We are seeking a high-caliber, multilingual Executive Assistant to operate as a strategic partner to senior leadership, combining executive support with analytical thinking, systems building, and business problem-solving capabilities.

This is not a traditional EA role.

The successful candidate will function as a hybrid of:

• Executive Assistant
• Analyst
• Operator / Junior Chief of Staff

You will be deeply embedded in both business and personal workflows, acting as a force multiplier for executive decision‑making, structuring ambiguity, and driving execution through data, systems, and proactive ownership.

The ideal candidate holds an MBA or strong analytical degree, has project management experience, and thrives in high‑performance, multicultural environments.

• Own and manage the Director’s calendar as a strategic asset, prioritizing based on ROI and impact
• Act as a gatekeeper for communications and decision flow
• Prepare and review high‑level correspondence, reports, and presentations
• Handle confidential and sensitive matters with utmost discretion
• Integrate and manage both professional and personal scheduling seamlessly
• Conduct structured research on markets, companies, and investment opportunities
• Prepare: Briefing notes, Business summaries, Decision memos, Translate complex data into clear, actionable insights
• Build simple models, frameworks, and structured outputs to support decision‑making

Systems, Tools & Process Optimization

Design, implement, and optimize workflows across:

• Email, calendar, CRM, and task management systems

Build dashboards and trackers using:

• Notion
• Excel
• Airtable
• or similar tools

Utilize AI tools (e.g., ChatGPT, automation platforms) to:

• Draft communications
• Accelerate research
• Identify inefficiencies and automate repetitive processes

Project & Execution Management

• Track strategic initiatives and ensure execution momentum
• Coordinate across cross‑functional teams and stakeholders
• Translate ideas into structured execution plans
• Ensure timelines, deliverables, and priorities are met

Communication & Output Management

• Draft high‑quality: Emails, Investor communications, Internal memos and reports
• Prepare meeting agendas, briefs, minutes, and follow‑ups
• Maintain clear, concise, and executive‑level communication standards

Travel, Events & Lifestyle Integration

• Manage complex international travel and logistics
• Coordinate meetings, leadership events, and executive engagements
• Handle personal matters with professionalism and confidentiality
• Align personal and business priorities across time zones

Desired Candidate Profile

Education

MBA (Business / Finance) – Strongly Preferred

OR Degree in:

• Mathematics
• Computer Science
• Business / Finance
• Commerce
• LLB / Law

Experience

3–6 years in:

• Executive support to senior leadership
• Consulting / investment / startups / operations

Experience in project management and business analysis is required

Prior experience with Athena or similar high‑performance EA environments is a strong advantage

Technical Skills

• Microsoft Office / Google Workspace
• Excel / Google Sheets (data handling & analysis)

Familiarity with:

• AI tools and workflow automation
• Basic no‑code / systems thinking (preferred)

Communication & Language Skills

• Strong written and verbal communication skills
• Ability to synthesize complex information clearly

Core Competencies

• Strategic thinking and structured problem‑solving
• High level of ownership and accountability
• Ability to manage multiple priorities simultaneously
• Strong analytical and decision‑support capability
• High attention to detail and excellence
• Discretion, professionalism, and integrity

What Differentiates This Role?

• You will drive decisions, not just support them
• You will build systems, not just manage tasks
• You will operate as a junior Chief of Staff / strategic operator
• Exposure to high‑level decision‑making and business strategy

Success Metrics

• Increase in executive time spent on high‑value activities
• Speed and quality of decision support
• Reduction in operational inefficiencies
• Quality of output (reports, briefs, communication)
• Ability to independently manage workflows and priorities