Senior Secretary

QatarEnergy; Doha; On-site; QAR 144,000 - 216,000; Full time

Job summary

QatarEnergy in Doha seeks a highly organized executive secretary to provide confidential, time-managed support to the senior level manager. You will act as first point of contact for visitors, route calls, draft replies, and arrange travel and meetings.

The role requires a Secretarial Diploma and at least seven years of experience, with strong SAP data handling, diary management, file maintenance, and cross-functional coordination across departments.

Qualifications

• Secretarial Diploma required.
• 7 years of experience with a recognised organisation.
• Excellent organisational and time-management abilities.
• Strong written and verbal communication skills.

Responsibilities

• Act as first point of contact for both internal and external visitors wishing to contact the senior level manager
• Provide complete secretarial service for the senior level manager routing callers and correspondence and drafting finalising replies under direction
• Coordinate and facilitate the reception and logistical arrangements for visiting VIPs ensuring sensitivity to cultural aspects
• Provide a time management diary service for senior level manager
• Maintain organise analyse update and retrieve data from SAP
• Access appropriate data files and update records accordingly in SAP and or other corporate systems
• Identify and deal with problems and issues that arise to ensure the smooth running of the office and department
• Prepare memos documentation including workflows for the senior level manager
• Support travel arrangements in a time-effective way including arranging complex itineraries venues ensuring most effective use of time
• Maintain records files replenish stationery and arrange servicing of office equipment

Skills

Time management

Communication skills

Event coordination

Calendar management

Education

Secretarial Diploma

Tools

SAP

Job description

Provide complete and confidential service including time management group wide administrative duties and being first point of contact interface with visitor callers for the department

Key Job Accountabilities

• Act as first point of contact for both internal and external visitors wishing to contact the senior level manager
• Provide complete secretarial service for the senior level manager routing callers and correspondence and drafting finalising replies under direction
• Coordinate and facilitate the reception and logistical arrangements for visiting VIPs ensuring sensitivity to cultural aspects
• Provide a time management diary service for senior level manager
• Maintain organise analyse update and retrieve data from SAP
• Access appropriate data files and update records accordingly in SAP and or other corporate systems
• Identify and deal with problems and issues that arise to ensure the smooth running of the office and department
• Prepare memos documentation including workflows for the senior level manager
• Support travel arrangements in a time-effective way including arranging complex itineraries venues ensuring most effective use of time
• Maintain records files replenish stationery and arrange servicing of office equipment

Knowledge and/or Experience

• Secretarial Diploma.
• 7 years of experience with a recognised organisation.