Technical Assistant (Supply)

QatarEnergy; Doha; On-site; QAR 60,000 - 90,000; Full time

Job summary

QatarEnergy is seeking an experienced professional to assist in planning and reporting for the Supply Department, ensuring alignment with business plans and governance. You will help prepare objectives status, schedules and required reports to support ongoing supply operations.

You will also verify invoices and SES before approvals, maintain documents and databases (e.g., SharePoint), and assist in preparing reports for audits and management reviews to ensure accurate and timely information.

Qualifications

• Completion of secondary education (12 years) is required.
• Experience: 5+ years in supply chain or admin roles.
• Knowledge of process improvement methodologies and industry reporting best practice.

Responsibilities

• Assist in preparing department objectives status, schedules and reports to track progress and governance.
• Verify invoices and Service Entry Sheets prior to approvals and payments to ensure compliance and controls.
• Maintain SharePoint/organization structures and contracts data to ensure accurate, up-to-date information for management.

Skills

Process improvement

Reporting best practices

Administrative support

Education

Secondary education (12 years)

Tools

SAP

Invoicing systems

Job description

Job Purpose

Assist in the planning and reporting of all Department and Division activities by maintaining and tracking objectives required corporate reports and other areas as directed to support ongoing Supply operations and ensure department requirements and objective are met

Key Job Accountabilities - I

• Assist in preparing department objectives status schedules and other applicable reports to ensure progress and compliance of Supply Department Business Plan and governance Prepare check and verify that invoices Service Entry Sheets SES are correct prior to management approval and payment to ensure compliance payment terms and financial controls Identify best practice opportunities related to information processing and current business practices that drive daily work effort to better achieve department objectives Establish and maintain documentation in accordance with corporate document retention policy and guidelines to ensure required controls are in place and efficient retrieval of documents is sustained Participate in the identification of best practice opportunities related to information processing and current business practices that drive daily work effort to better achieve department objectives

Key Job Accountabilities - II

• Assist in preparing management internal and or external reports and analysis to achieve department reporting requirements Provide all required documents necessary for department peer reviews internal and external audits etc Prepare check and verify that invoices Service Entry Sheets SES are correct prior to management approval and payment to ensure compliance payment terms and financial controls etc Maintain assigned system platform s and database e g SharePoint Organization Structure and Information contracts and work orders etc to sustain accurate and up to date information for management Assist in preparing applicable department and or division commercial evaluation reports capturing all key information to help capture track and control key information needed for management

Qualifications

• Completion of Secondary School Education (12 years).
• Knowledge and/or Experience - I 5 years experience in supply chain environment and / or administrative role.
• Knowledge of process improvement methodologies and industry reporting best practice.
• Knowledge on SAP / Computers and invoicing / budgeting.