Personal Assistant

United Development Company (UDC); Doha; On-site; QAR 40,000 - 60,000; Full time

Job summary

United Development Company (UDC) in Doha is seeking a Personal Assistant to support the Business Development Manager. The role includes managing all office-related tasks, handling communications, coordinating travel, and maintaining effective operations. Candidates should have a degree in Office Management or Business Administration and at least five years of relevant experience. This position is crucial for ensuring smooth day-to-day business functionality, with a strong emphasis on communication and time management skills.

Qualifications

• Five or more years of progressively responsible professional experience in a secretarial or administrative role.

Responsibilities

• Manage all office-related issues and administrative work for the Manager.
• Handle all incoming and outgoing communications, ensuring proper translation where needed.
• Coordinate the Manager's travel arrangements and expenses.
• Maintain guest relations and ensure a positive experience.

Skills

Office Management

Administrative skills

Communication

Time management

Education

Office Management or Business Administration degree/diploma

Job description

Personal Assistant to the Business Development

The role supports the Business Development Manager by managing administrative and office-related tasks, handling communications, coordinating travel, and ensuring smooth day‑to‑day operations.

Responsibilities

• Manage all office-related issues, requirements, and administrative work for the Manager.
• Handle all incoming and outgoing emails, correspondence, and telephone calls, ensuring proper translation where needed.
• Coordinate the Manager’s travel arrangements: bookings, travel forms, expense follow‑up, and transmission to the accounting department.
• Organize administrative filing and referencing procedures.
• Welcome visitors, maintain good public relations, and ensure a positive experience.
• Prepare press reviews as requested by the Manager.
• Undertake any additional duties as assigned by the Supervisor or Manager.
• Proactively identify priorities, emergencies, and important issues related to day‑to‑day business needs.
• Ensure all secretarial and administrative activities are carried out efficiently and effectively.
• Maintain accurate, timely files for the Manager.
• Manage the Manager’s agenda: schedule tasks, coordinate meetings, and prepare meeting materials.
• Take minutes, type memos, letters, and emails in English, and maintain proper archival records.

Qualifications

• Office Management or Business Administration degree/diploma from an internationally recognized institution.
• Five or more years of progressively responsible professional experience in a secretarial or administrative role.