Senior Secretary

QatarEnergy LNG; Doha; On-site; QAR 56,000 - 89,000; Full time

Job summary

QatarEnergy LNG in Doha seeks an experienced secretary to provide confidential support to a senior manager, manage diaries, coordinate travel, route calls and prepare memos. The role requires a Secretarial Diploma and 7 years’ experience with a recognised organisation. Proficiency with SAP/Access and high cultural sensitivity are essential.

The position offers full time hours in Doha with a focus on efficient office administration and professional client service.

Qualifications

• 7 years’ of experience with a recognised organisation.

Responsibilities

• Act as first point of contact for internal and external visitors to the senior level manager.
• Provide complete secretarial service for the senior level manager, routing callers and drafting replies.
• Coordinate reception and logistics for visiting VIPs, respecting cultural sensitivities.
• Provide time-management/diary service for the senior level manager.
• Maintain and update data in SAP, Access and other corporate systems.
• Identify and resolve problems to keep the office running smoothly.
• Prepare memos and workflows for the senior level manager.
• Support travel arrangements with complex itineraries as needed.
• Maintain records/files and arrange servicing of office equipment.

Education

Secretarial Diploma

Job description

• Provide complete and confidential service including time management, group wide administrative duties and being first point of contact interface with visitor/callers for the department.

Key Job Accountabilities - I

• Act as first point of contact for both internal and external visitors wishing to contact the senior level manager.
• Provide complete secretarial service for the senior level manager, routing callers and correspondence and drafting, finalising replies under direction.
• Coordinate and facilitate the reception and logistical arrangements for visiting VIPs, ensuring sensitivity to cultural aspects.
• Provide a time management /diary service for senior level manager.
• Maintain, organise, analyse, update, and retrieve data from SAP, Access, appropriate data files and update records accordingly in SAP and/or other corporate systems.

Key Job Accountabilities - II

• Identify and deal with problems and issues that arise to ensure the smooth running of the office and department.
• Prepare memos/documentation, including workflows for the senior level manager.
• Support travel arrangements in a time-effective way, including arranging complex itineraries/venues, ensuring most effective use of time.
• Maintain records/files, replenish stationery, and arrange servicing of office equipment.

Qualifications

• Secretarial Diploma.

Knowledge and/or Experience - I

• 7 years’ of experience with a recognised organisation.