Management Assistant - Supply Chain

SupportFinity™; Doha; On-site; QAR 182,016 - 254,823; Full time

Job summary

SupportFinity™ in Doha, Qatar is looking for a candidate to provide administrative and technical support to line managers. The ideal candidate will have a strong organizational skill set and the ability to maintain confidentiality while performing a variety of duties to support the team.

The role requires at least 5 years of relevant experience, with high proficiency in business administration and strong communication abilities. Applicants with good knowledge of Supply Chain operations and AP / ARIBA are preferred.

Qualifications

• Minimum of 5 years of experience in a similar role.
• Excellent communication and organizational skills are essential.
• Good exposure in Supply Chain & Contracts operations.

Responsibilities

• Provide administrative and technical support to line managers.
• Responsible for maintaining official and confidential documents.
• Assist line managers in preparing technical and non-technical documents.

Skills

Confidentiality

Communication skills

Organizational skills

Computer application skills

Cross divisional coordination

Education

High National Diploma/ Diploma in Business Administration, Finance, Commerce or relevant discipline

Tools

AP / ARIBA

Job description

Job Summary

Role holders at this level will provide both administrative and technical support for the line managers for a wide variety of activities. The role demands a degree of initiative in carrying out respective duties. Confidentiality, effective communication, and organizational skills are essential to this level. Role holders may also be demanded to provide support to the line managers in general and coordinate with various stakeholders.

Key Accountabilities

• Responsible for performing basic administrative/ secretarial duties according to the organization’s established system for filing and/or statutory requirements, which includes filing and maintaining official and confidential documents and records (e.g., Enquiries / Tender Documents, Purchase Orders, Contracts, Letters, E-Mails, Invoices, etc.).
• Provide support to the line managers in the preparation of various technical & non-technical documents (e.g., technical reports, recommendations, minutes of meetings, memos, presentation slides, statistics, etc.).
• Coordinate with other members of the group about the preparation of reports, plans and meetings as and when required.
• Co-ordinate the receipt and compilation of information necessary to produce regular activity and progress reports.
• Organize and implement appropriate filing and record management systems to ensure that records are always current and accessible with ease.
• Screen incoming mail and telephone calls, draft responses, redirect correspondence to the appropriate Department / Section, and obtain additional information where necessary.
• Highlight desired actions to the group to ensure that they are in possession of sufficient background information needed.
• Observe and apply strict levels of confidentiality and discretion in all matters related to the performance of role.
• Assist line managers and other staff in routine and official matters as and when required.

Desired Candidate Profile

• High National Diploma/ Diploma 3 years in Business Adminstration, Finance, Commernce, or relevant discipline.
• A minimum of 5 years of experience in a similar role.
• Confidentiality, excellent communication, and organizational skills are essential.
• Excellent computer application skills.
• Having good exposure in Supply Chain & Contracts operations.
• Good knowledge on AP / ARIBA.
• Good skills in cross divisional coordination