Secretary

QatarEnergy LNG; Doha; On-site; QAR 60,000 - 90,000; Full time

Job summary

QatarEnergy LNG is seeking an experienced secretarial professional to provide comprehensive support to the line manager. You will handle correspondence, diary management, and travel planning while ensuring efficient office operations.

Responsibilities include organizing data in SAP/Access, maintaining records, and preparing memos and workflows as directed. Strong communication and coordination skills are essential.

Qualifications

• Secretarial Diploma is required.
• Minimum 4 years’ experience with a recognised organisation.
• Strong organizational and time-management skills.

Responsibilities

• Act as first point of contact for visitors wishing to contact the line manager.
• Provide complete correspondence service for the line manager, routing correspondence and typing replies.
• Organise and retrieve data from SAP, Access, and update records accordingly.
• Provide a time management diary service and ensure the line manager is prepared for scheduled meetings.
• Identify and deal with problems to ensure smooth running of the department.
• Prepare memos and workflows as directed by the Line Manager.
• Maintain records/files, replenish stationery, and arrange servicing of office equipment.
• Support travel arrangements including complex itineraries.

Skills

Time management

Staff supervision

Correspondence

Secretarial support

Meeting coordination

Education

Secretarial Diploma

Tools

SAP

Access

Job description

Select how often (in days) to receive an alert:

• Provide complete secretarial/clerical service including time management, staff supervision, correspondence, and clerical responsibilities for the department.

Key Job Accountabilities - I

• Act as first point of contact for both internal and external visitors wishing to contact the line manager.
• Provide complete correspondence service for the line manager, routing correspondence as necessary and typing/drafting replies where appropriate.
• Organise and retrieve data from SAP, Access, appropriate data files and update records accordingly in SAP and/or other corporate systems.
• Provide a time management diary service and ensure department manager is fully prepared for scheduled meetings.

Key Job Accountabilities - II

• Identify and deal with problems and issues that arise on behalf of line manager to ensure the smooth running of the department.
• Prepare memos/communication, including workflows and any other documentation as directed by Line Manager.
• Maintain records/files, replenish stationery, and arrange servicing of office equipment.
• Support travel arrangements in a time-effective way, including arranging complex itineraries/venues, ensuring most effective use of manager’s time.

Qualifications

• Secretarial Diploma.

Knowledge and/or Experience - I

• 4 years’ of experience with a recognised organisation.