Executive Secretary & Office Operations Lead

QatarEnergy LNG; Doha; On-site; QAR 60,000 - 90,000; Full time

Job summary

QatarEnergy LNG is seeking an experienced secretarial professional to provide comprehensive support to the line manager. You will handle correspondence, diary management, and travel planning while ensuring efficient office operations.

Responsibilities include organizing data in SAP/Access, maintaining records, and preparing memos and workflows as directed. Strong communication and coordination skills are essential.

Qualifications

• Secretarial Diploma is required.
• Minimum 4 years’ experience with a recognised organisation.
• Strong organizational and time-management skills.

Responsibilities

• Act as first point of contact for visitors wishing to contact the line manager.
• Provide complete correspondence service for the line manager, routing correspondence and typing replies.
• Organise and retrieve data from SAP, Access, and update records accordingly.
• Provide a time management diary service and ensure the line manager is prepared for scheduled meetings.
• Identify and deal with problems to ensure smooth running of the department.
• Prepare memos and workflows as directed by the Line Manager.
• Maintain records/files, replenish stationery, and arrange servicing of office equipment.
• Support travel arrangements including complex itineraries.

Skills

Time management

Staff supervision

Correspondence

Secretarial support

Meeting coordination

Education

Secretarial Diploma

Tools

SAP

Access

Job description

QatarEnergy LNG is seeking an experienced secretarial professional to provide comprehensive support to the line manager. You will handle correspondence, diary management, and travel planning while ensuring efficient office operations.

Responsibilities include organizing data in SAP/Access, maintaining records, and preparing memos and workflows as directed. Strong communication and coordination skills are essential.