Secretary

QatarEnergy LNG; Doha; On-site; QAR 80,000 - 120,000; Full time

Job summary

QatarEnergy LNG is seeking a competent secretary to provide full administrative support to the department and line manager in Doha. You will manage calendars, handle correspondence, coordinate travel, and maintain records with discretion and accuracy.

The role requires 4 years' experience, a Secretarial Diploma, strong English skills, and proficiency in SAP and MS Office. You will work under tight deadlines and ensure timely deliverables for stakeholders.

Qualifications

• Secretarial Diploma or equivalent
• 4 years’ experience with a recognised organisation
• Excellent written and spoken English
• Advanced keyboard and computer skills
• Ability to prepare standard English reports

Responsibilities

• Act as first point of contact for internal and external visitors.
• Provide complete correspondence service for the line manager, routing correspondence and drafting replies.
• Organise and retrieve data from SAP, Access, and update records.
• Provide a time management diary service and prep for scheduled meetings.
• Identify and deal with problems to ensure smooth department operations.
• Prepare memos and workflows as directed by Line Manager.
• Maintain records/files, replenish stationery, and arrange servicing of office equipment.
• Support travel arrangements with complex itineraries.

Skills

English proficiency

Document drafting

Calendar management

Travel coordination

Education

Secretarial Diploma

Tools

SAP

Microsoft Office

Record keeping systems

Job description

Select how often (in days) to receive an alert:

• Provide complete secretarial/clerical service including time management, staff supervision, correspondence, and clerical responsibilities for the department.
• Observe and apply strict levels of confidentiality, decorum and discretion to all matters related to performance and administration of personal affairs.
• Working for senior management and periodically dealing with short deadlines and under time pressure to meet deliverables for customers and stakeholders.

Key Job Accountabilities

• Act as first point of contact for both internal and external visitors wishing to contact the line manager.
• Provide complete correspondence service for the line manager, routing correspondence as necessary and typing/drafting replies where appropriate.
• Organise and retrieve data from SAP, Access, appropriate data files and update records accordingly in SAP and/or other corporate systems.
• Provide a time management diary service and ensure department manager is fully prepared for scheduled meetings.
• Identify and deal with problems and issues that arise on behalf of line manager to ensure the smooth running of the department.
• Prepare memos/communication, including workflows and any other documentation as directed by Line Manager.
• Maintain records/files, replenish stationery, and arrange servicing of office equipment.
• Support travel arrangements in a time-effective way, including arranging complex itineraries/venues, ensuring most effective use of manager’s time.

Qualifications

• Secretarial Diploma.

Knowledge and/or Experience

• 4 years’ of experience with a recognised organisation.
• Good command of written and spoken English.
• Advanced keyboard and Computer Skills.
• Ability to prepare good standard reports in the English Language.