Executive Secretary & Diary Management Specialist

QatarEnergy LNG; Doha; On-site; QAR 80,000 - 120,000; Full time

Job summary

QatarEnergy LNG is seeking a competent secretary to provide full administrative support to the department and line manager in Doha. You will manage calendars, handle correspondence, coordinate travel, and maintain records with discretion and accuracy.

The role requires 4 years' experience, a Secretarial Diploma, strong English skills, and proficiency in SAP and MS Office. You will work under tight deadlines and ensure timely deliverables for stakeholders.

Qualifications

• Secretarial Diploma or equivalent
• 4 years’ experience with a recognised organisation
• Excellent written and spoken English
• Advanced keyboard and computer skills
• Ability to prepare standard English reports

Responsibilities

• Act as first point of contact for internal and external visitors.
• Provide complete correspondence service for the line manager, routing correspondence and drafting replies.
• Organise and retrieve data from SAP, Access, and update records.
• Provide a time management diary service and prep for scheduled meetings.
• Identify and deal with problems to ensure smooth department operations.
• Prepare memos and workflows as directed by Line Manager.
• Maintain records/files, replenish stationery, and arrange servicing of office equipment.
• Support travel arrangements with complex itineraries.

Skills

English proficiency

Document drafting

Calendar management

Travel coordination

Education

Secretarial Diploma

Tools

SAP

Microsoft Office

Record keeping systems

Job description

QatarEnergy LNG is seeking a competent secretary to provide full administrative support to the department and line manager in Doha. You will manage calendars, handle correspondence, coordinate travel, and maintain records with discretion and accuracy.

The role requires 4 years' experience, a Secretarial Diploma, strong English skills, and proficiency in SAP and MS Office. You will work under tight deadlines and ensure timely deliverables for stakeholders.