HR Coordinator – Casual Labour & Outsourcing

Kempinski; Doha; On-site; QAR 89,000 - 134,000; Full time

Job summary

Kempinski Doha seeks an organized HR Coordinator to manage casual labor and outsourced workforce across hotel operations. You will bridge between departments like F&B, Banqueting, Culinary, Housekeeping, and external agencies, ensuring compliant timekeeping, onboarding, and cost control.

The role requires 1–2 years HR experience, strong Excel skills, and knowledge of Qatar Labour Law. You will coordinate onboarding, timekeeping, and payroll-related activities in a luxury hotel environment.

Qualifications

• 1–2 years of HR experience in a luxury hospitality setting is preferred.
• Experience with outsourced workforce operations and timekeeping is desirable.
• Solid knowledge of Qatar Labour Law related to outsourced staffing.
• Proficiency in MS Excel (pivot tables, data reconciliation) and familiarity with HRIS/time-attendance systems.
• Strong negotiation, interpersonal and problem-solving skills.

Responsibilities

• Oversee casual and outsourced labor requests, deployment, and tracking across departments.
• Coordinate with third-party labor agencies on shift requirements and attendance confirmations.
• Onboard casual staff, issue security badges, and conduct basic inductions.
• Monitor timesheets, biometrics, and approvals for cross-verification.
• Verify labor billing and cost allocation with supplier invoices for Finance.
• Ensure compliance with Qatar Labour Law, health and safety, and grooming guidelines.
• Maintain up-to-date documentation for outsourced personnel (QID, health certificates, etc.).

Job description

HR Coordinator – Casual Labour & Outsourcing

Department: Human Resources & Training

Employment Type: Permanent - Full Time

Location: Qatar - Doha

Description

We are seeking an organized, proactive, and detail-driven HR Coordinator to manage the end-to-end administration and operational logistics of our Casual Labor and Outsourced Workforce. In this role, you will act as the key operational bridge between hotel operating departments (F&B, Banqueting, Culinary, Housekeeping, Stewarding) and outsourced labor agencies, ensuring full legal compliance, accurate timekeeping, and seamless staffing coverage across all property operations.

Key Responsibilities

• Oversee and streamline all daily requests, deployment, and tracking of casual and outsourced labor across all operational departments.
• Maintain direct daily coordination with third-party labor agencies regarding shift requirements, attendance confirmations, and rate agreements.
• Coordinate daily onboarding, grooming checks, security badge issuance, and basic property inductions for temporary and casual staff.
• Monitor daily timekeeping, biometric punch logs, and timesheet validations, ensuring cross-verification with department head approvals.
• Verify casual labor billing, cross-checking timesheets against supplier invoices to ensure accurate cost allocation and timely submission to Finance.
• Ensure all third-party personnel comply with Qatar Labor Law, hotel health and safety standards, hygiene protocols, and Kempinski grooming guidelines.
• Maintain an up-to-date tracking database of outsourced personnel documentation, including valid Qatar IDs (QID), health certificates, and food handler cards.

Skills, Knowledge and Expertise

• Minimum 1–2 years of experience in Human Resources, ideally within a 5-star luxury hotel or high-volume hospitality environment in the GCC/Qatar.
• Prior experience managing outsourced workforce operations, casual labor logistics, or HR timekeeping/payroll administration is strongly preferred.
• Solid understanding of Qatar Labor Law regulations concerning outsourced and temporary staffing.
• Proficiency in MS Excel (pivot tables, data reconciliation) and familiarity with HR Information Systems / time-attendance software.
• Strong negotiation, interpersonal, and problem-solving skills with a high degree of integrity and attention to detail.