People & Culture Assistant

Oryx Universal College; Doha; On-site; QAR 60,000 - 90,000; Full time

Job summary

Oryx Universal College in Doha seeks a People & Culture Assistant to provide day-to-day HR and administrative support across the employee lifecycle. You will assist with recruitment, onboarding, records management, and government-related processes for expatriate staff.

The role requires a Bachelor’s degree in HR or related field and 1–3 years’ experience, with strong English skills, high organisation, and confidentiality. Proficiency in MS Office and HR systems is expected.

Qualifications

• Bachelor's degree in Human Resources, Business Administration or related field.
• 1–3 years of HR or administrative experience (university or education sector a plus).
• Excellent written and spoken English.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office and working with HR systems.
• Discretion and professionalism with confidential information.
• Strong interpersonal and service-oriented attitude.

Responsibilities

• Posting job vacancies and supporting recruitment activities.
• Screening applications and coordinating interview scheduling.
• Preparing offers and onboarding documentation for new hires.
• Coordinating onboarding and induction for faculty and staff, including contracts and orientation materials.
• Maintaining accurate employee records in the HRIS and personnel files with confidentiality.
• Assisting with visa/residence permit, QID, medical fitness, and other government processes with PRO.
• Tracking leave, attendance and employee benefits; responding to HR policy questions.
• Supporting performance management, probation reviews, training and development initiatives.
• Organizing staff engagement events, recognition programmes and culture initiatives.
• Preparing HR reports, letters, certificates and other documentation.
• Supporting offboarding, including exit procedures and end-of-service processing.
• Carrying out other duties as assigned by the Head of the Department.

Skills

Attention to detail

Time management

Communication skills

Interpersonal skills

Education

Bachelor's degree in HR / Business Admin

Tools

Microsoft Office

HRIS systems

Job description

The People amp Culture Assistant will provide day-to-day administrative and operational support across the employee lifecycle.

Key responsibilities

• Supporting recruitment activities including posting of job vacancies
• Assisting in screening applications
• Scheduling interviews and preparing offer onboarding documentation
• Coordinating onboarding and induction for new faculty and staff including preparing contracts and orientation materials
• Maintaining accurate employee records in the HRIS and personnel files in line with data confidentiality requirements
• Assisting with visa residence permit QID medical fitness and other government-related processes for expatriate employees in coordination with PRO
• Tracking leave attendance and employee benefits and responding to staff enquiries on HR policies and procedures
• Supporting performance management probation reviews training and professional development initiatives
• Support in organizing staff engagement events recognition programmes and culture initiatives
• Preparing HR reports letters certificates and other documentation
• Supporting offboarding including exit procedures and end-of-service processing
• Carrying out other duties as assigned by the Head of the Department

Essential

• Bacheloru2019s degree in Human Resources, Business Administration or a related field
• 1-3 years of experience in an HR or administrative role (university or education sector experience is an advantage)
• Excellent written and spoken English
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines
• Proficiency in Microsoft Office (Word, Excel, Outlook) and working with HR systems
• Discretion and professionalism when handling confidential information
• Strong interpersonal / communication skills and a service-oriented attitude

Desirable

• Working knowledge of Qatar Labour Law and local government procedures (Ministry of Labour, Metrash, immigration processes)
• Proficiency in Arabic
• Professional HR certification
• Experience with HRIS platforms
• Experience working in a multicultural environment