Department Coordinator – Finance

Vistas Global; Doha; On-site; QAR 60,000 - 90,000; Full time

Job summary

Vistas Global seeks a detail-oriented Department Coordinator in Finance to support the Executive Director and Finance teams. The role involves managing executive correspondence, coordinating meetings, preparing documentation, and maintaining confidential records to ensure efficient departmental operations.

The ideal candidate holds a diploma in business administration or equivalent, with 1–3 years of admin experience, and is fluent in English with Arabic proficiency.

Qualifications

• Diploma in Business Administration or Office Administration; bachelor’s degree preferred.
• 1–3 years of relevant administrative or departmental coordination experience.
• Prior work experience in Qatar is mandatory.
• Experience in banking/financial services is an advantage.
• Fluency in English and proficiency in Arabic are required.
• Experience supporting senior management or executive-level functions is preferred.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
• Experience in preparing professional correspondence, reports, meeting minutes, and admin documentation.
• Familiarity with document management, filing systems, and confidential records handling.
• Willingness to undertake external coordination duties, attend meetings, and support departmental requirements.

Responsibilities

• Provide administrative support to the Executive Director and Finance departments.
• Coordinate meetings and calendar management.
• Prepare documentation, reports, and professional correspondence.
• Maintain accurate records and ensure confidentiality of sensitive information.
• Support departmental operations and external coordination as needed.

Skills

Fluent English

Arabic proficiency

Attention to detail

Organization

Communication

Stakeholder coordination

Problem solving

Education

Diploma in Business Administration or Office Administration

Bachelor’s degree preferred

Tools

Microsoft Office (Word, Excel, Outlook, PowerPoint)

Job description

About the role

We are seeking a detail-oriented and highly organized Department Coordinator in Finance to provide administrative and coordination support to the Executive Director and Finance departments.The role involves managing executive correspondence, coordinating meetings, preparing documentation, maintaining accurate records, and ensuring the confidentiality of sensitive information while supporting efficient departmental operations.

What we're looking for

Qualifications & Experience

• Diploma in Business Administration, Office Administration, or a related discipline; bachelor’s degree preferred.
• Minimum 1–3 years of relevant administrative or departmental coordination experience.
• Prior work experience in Qatar is mandatory.
• Previous experience in the banking or financial services sector is an advantage.
• Fluency in English and proficiency in Arabic are required.
• Experience supporting senior management or executive-level functions is preferred.
• Proficiency in Microsoft Office applications, particularly Word, Excel, Outlook, and PowerPoint.
• Experience in preparing professional correspondence, reports, meeting minutes, and administrative documentation.
• Familiarity with document management, filing systems, and confidential record handling.
• willingness to undertake external coordination duties, attend meetings, and support departmental requirements as needed.
• Executive & Departmental Administrative Support
• Meeting Coordination & Calendar Management
• Business Correspondence & Report Preparation
• Documentation, Filing & Records Management
• Professional Communication in English & Arabic
• Confidentiality, Discretion & Professional Integrity
• Attention to Detail, Accuracy & Organization
• Stakeholder Coordination & Interpersonal Skills
• Problem-Solving, Accountability & Teamwork