Executive Secretary

Confidential; Doha; In loco; QAR 60.000 - 90.000; Tempo pieno

Descrizione del lavoro

Confidential is seeking an experienced administrator to oversee communications, coordinate executive support, and ensure adherence to policies. The role involves organizing meetings, preparing reports, and implementing senior management decisions with a strong emphasis on confidentiality and professionalism.

The position requires fluency in Arabic and English, a Bachelor’s degree in Business Administration, and at least five years of relevant experience.

Competenze

• Bachelor’s degree in Business Administration or related field.
• Minimum of 5 years of relevant professional experience.
• Proficiency in Arabic and English, both written and spoken (French is an added advantage).
• Full proficiency in Microsoft Office applications.
• Strong knowledge of policies, procedures, and regulations related to the field of work.
• High-level communication skills and the ability to interact professionally with all organizational levels.
• Ability to prepare executive correspondence and reports with a high degree of professionalism.
• Strong commitment to work ethics and confidentiality of information.
• Excellent time management and multitasking skills.

Mansioni

• Oversee all incoming and outgoing correspondence for administrative units, coordinating with assistants across departments.
• Provide administrative and office support to executive management or sector leadership.
• Manage and supervise meeting schedules, record agendas, minutes, and decisions, distribute to concerned parties, and follow up on implementation.
• Prepare statistical reports for administrative units in coordination with unit representatives.
• Translate verbal instructions into practical actions to support decision-making.
• Organize and coordinate activities related to official events and celebrations.
• Complete all office administrative procedures in accordance with approved policies.
• Support the implementation of senior management decisions and ensure deadlines are met.
• Coordinate with internal and external stakeholders related to the sector’s activities.
• Prepare official correspondence and draft administrative letters.
• Contribute to improving administrative procedures and developing office work methods.
• Monitor administrative performance indicators related to office operations and reporting.

Conoscenze

Arabic language

English language

French language

Time management

Multitasking

Professional communication

Formazione

Bachelor’s degree in Business Administration

Strumenti

Microsoft Office

Descrizione del lavoro

• Oversee all incoming and outgoing correspondence for all administrative units, including documentation, registration, and archiving, in coordination with administrative assistants across different departments.
• Provide administrative and office support to executive management or sector leadership.
• Manage and supervise meeting schedules, record meeting agendas, minutes, and resulting decisions, distribute them to concerned parties, and follow up on their implementation.
• Prepare statistical reports for various administrative units in coordination with the relevant unit representatives.
• Professionally handle verbal instructions and translate them into practical actions that support decision‑making.
• Organize and coordinate activities related to official events and celebrations.
• Organize and complete all office administrative procedures in accordance with approved policies.
• Support the implementation of senior management decisions and ensure adherence to deadlines.
• Coordinate directly with internal and external stakeholders related to the sector’s activities.
• Prepare official correspondence and draft administrative letters in accordance with approved standards.
• Contribute to improving administrative procedures and developing office work methods.
• Monitor administrative performance indicators related to office operations and reporting.

Qualifications and Requirements:

• Bachelor’s degree in Business Administration or a related field.
• Minimum of 5 years of relevant professional experience.
• Proficiency in Arabic and English, both written and spoken (French is an added advantage).
• Full proficiency in Microsoft Office applications.
• Strong knowledge of policies, procedures, and regulations related to the field of work.
• High-level communication skills and the ability to interact professionally with all organizational levels.
• Ability to prepare executive correspondence and reports with a high degree of professionalism.
• Strong commitment to work ethics and confidentiality of information.
• Excellent time management and multitasking skills.