Administrative Assistant / Document Controller

BIM Design LLC; Doha; On-site; QAR 60,000 - 90,000; Full time

Job summary

BIM Design LLC in Doha seeks an experienced Administrative Assistant/Document Controller to support project teams with document management, filing, and admin tasks. You will maintain records, align with deadlines, and ensure accuracy across digital and physical documents.

The ideal candidate has at least 5 years in administration and document control, strong organization, and proficient MS Office skills. You will coordinate with internal teams and external parties to keep projects on track.

Qualifications

• Minimum 5 years of experience in administration and/or document control.
• Strong organizational and time-management skills.
• Excellent written and verbal communication.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Experience with document control systems and project documentation preferred.

Responsibilities

• Manage daily administrative tasks, including correspondence and office records.
• Receive, register, distribute, and track project documents.
• Prepare transmittals, reports, letters, and other project documents.
• Ensure proper document numbering and revision control.
• Coordinate with project teams, consultants, clients, and subcontractors.
• Maintain document registers and update records regularly.
• Schedule meetings, prepare minutes, and follow up on actions.
• Assist management and project teams with admin needs.
• Archive documents for easy retrieval and maintain confidentiality.

Skills

Document control

Administrative tasks

Microsoft Office

Organization

Time management

Communication

Attention to detail

Coordination

Tools

Document management system

Job description

We are seeking an experienced Administrative Assistant Document Controller with 5 years of experience in administration and document control The candidate will be responsible for providing administrative support maintaining accurate records managing project documentation and coordinating with internal teams and external parties

Key Responsibilities

• Manage daily administrative tasks correspondence emails and office records
• Maintain and organize physical and electronic filing systems
• Receive register distribute and track project documents
• Prepare transmittals reports letters and other project-related documents
• Ensure proper document numbering revision control and timely distribution
• Coordinate with project teams consultants clients and subcontractors
• Maintain document registers and update records regularly
• Schedule meetings prepare minutes and follow up on action items when required
• Assist management and project teams with general administrative requirements
• Ensure documents are properly archived and easily accessible
• Handle confidential information with professionalism and discretion
• Perform other administrative and document control duties as assigned

Requirements

• Minimum 5 years of experience in administration and or document control
• Strong organizational and time-management skills
• Good written and verbal communication skills
• Proficiency in Microsoft Office Word Excel Outlook PowerPoint
• Experience with document control systems and project documentation is preferred
• Ability to work independently and coordinate effectively with multiple teams
• Strong attention to detail and ability to manage multiple tasks efficiently