Administration & Logistics Officer

Flip retail; Doha; On-site; QAR 60,000 - 100,000; Full time

Job summary

Flip retail in Doha seeks an Administration & Logistics Officer to support day‑to‑day operations, coordinate procurement, and ensure efficient admin workflow in a fast‑paced retail environment.

You will organize meetings, prepare correspondence, route mail, arrange travel and accommodations, manage office supplies, maintain records, assist with RFQs and tenders, and ensure on‑time delivery of orders while safeguarding confidential documents.

Responsibilities

• Organize conferences, appointments, events and meetings.
• Prepare correspondence, letters, faxes and requisition forms.
• Screen and route incoming and outgoing mail and courier parcels.
• Arrange travel, accommodation, car rental, hotel and dining bookings within admin budgets.
• Coordinate office maintenance issues (cooling, security, equipment, cleaning, painting).
• Maintain office supplies and pantry items; research new offers and suppliers.

Job description

Administration & Logistics Officer

SETTING SUMMARY: The Administration & Logistics Officer will certainly be accountable for giving efficient assistance and also act as the point of get in touch with for personnel or site visitors in managing their inquiries, giving support and also make sure success of management, purchase and also logistic activities, while giving effective use of resources in conformity with suitable requirements. Main responsibilities additionally include managing office stock, preparing normal records (e.g. costs and also workplace budget plans) as well as organizing firm documents.

RESPONSIBILITIES:

• Organize and also set up conferences, appointments, unique functions, in-house/external as well as gatherings.
• Prepare correspondence, letters, faxes and requisition types.
• Screens as well as disperses incoming and outbound mail and fax obtains bundles from couriers (DHL, FedEx, UPS, and so on) and also offer to the right recipient.
• Organize, work with as well as facilitate flight booking, holiday accommodations, automobile, hotel as well as restaurant appointments overseeing admin cost and budgets.
• Coordinate office and maintenance problems for basic fixing (cooling, protection, office equipment, workplace cleansing, painting, and so on).
• Keep office materials supply, including toner for workplace tools (printers, fax, copy machine) in addition to pantry products, as well as research study new offers as well as suppliers.
• Maintain and also upgrade workplace company data source, policies and procedures (as needed).
• Help in the prep work and also circulation of records such as RFQ and also Tenders.
• Help in the prep work, evaluation and sychronisation of the administrative elements of the tendering procedure collates and also make certain proper documents of tender document.
• Make sure all elements of logistics associated with purchase, and also shipping are collaborating to supply the items/products on a timely basis.
• Accountable for preparing as well as delivery of orders from Talabat, Carriage and also Rafeeq.
• Sustains and assist with all stage of the job tasks, follow-up, sychronisation, acquire gateway pass, etc.
• Organize a declaring system for vital as well as confidential company records.
• Prepare records and also presentations with analytical data, as assigned.

Job Type: Full TimeCapability to commute/relocate:Doha: Accurately commute or intending to move before beginning work (Needed).