Team Assistant

Engel & Völkers West Coast Portugal; Lisboa; On-site; EUR 12,000 - 18,000; Full time

Benefits offered by this job

Global training opportunities

Collaborative international team

Job summary

Engel & Völkers West Coast Portugal is seeking a proactive Team Assistant for our Sintra office. You will support the Office Manager and Real Estate Advisors with administrative tasks to ensure smooth daily operations.

Responsibilities include handling calls, updating CRM, preparing reports, and coordinating documentation and events. Fluent English and Portuguese are required, with an international mindset and a hands-on approach.

Qualifications

• University degree required or equivalent.
• Experience supporting an office in a fast-paced environment.
• Fluent in English and Portuguese; other European languages a plus.

Responsibilities

• Handle calls and client inquiries professionally.
• Reach out to client leads and send exposés before assignment.
• Support Sales with property materials (photos, floor plans, documents) and CRM updates.
• Prepare monthly reports and property brochures (exposés).
• Ensure all property and compliance documentation is accurate and up to date.
• Coordinate documentation for money laundering checks for buyers and sellers.
• Prepare partnership agreements.
• Assist with quarterly compliance documentation and IMPIC reporting.
• Coordinate internal and external events and maintain office supplies.
• Manage key cabinet, meeting room bookings, and office tidiness.

Skills

Highly organized

Attention to detail

Focused and reliable

Tech-savvy

Strong communicator

Discreet and professional

Education

University degree

Tools

CRM systems

Google Workspace

Job description

Get AI-powered advice on this job and more exclusive features.Direct message the job poster from Engel & Völkers West Coast & SintraEngel & Völkers, a global leader in premium real estate with over 48 years of experience and more than 1,000 offices in 35 countries, is seeking aTeam Assistantto join our Sintra office.In this key role, you'll support the Office Manager and Real Estate Advisors with various administrative tasks to ensure smooth daily operations.

Key Responsibilities:

• Handle calls and client inquiries professionally
• Reach out to client leads and send exposés before assignment
• Support Sales with property materials (photos, floor plans, documents) and CRM updates
• Prepare monthly reports and property brochures (exposés)
• Ensure all property and compliance documentation is accurate and up to date
• Co-ordinte documentation for money landering requirements of both buyer and seller
• Prepare partnership agreements
• Assist with quarterly compliance documentation and IMPIC reporting
• Coordinate internal/external events and maintain office supplies
• Manage key cabinet, meeting room bookings, and office tidiness

Key Skills and Characteristics:

• Highly organizedwith excellent time management and multitasking skills
• Exceptional attention to detailwith a commitment to delivering accurate and high-quality work
• Focused and reliable, ensuring timely completion of tasks without constant supervision
• Tech-savvy, comfortable using real estate CRM systems, listing platforms, and Google Workspace
• Strong communicator, both written and verbal, with a professional telephone manner
• Discreet and professional, able to handle confidential information with integrity
• Proactive and resourceful, always looking for ways to streamline tasks and improve processes

About You:

• University degree
• Previous administrative experience, preferably in aninternational company
• Fluent inEnglish and Portuguese(additional European languages are a plus)
• Aproactive and independentworker who thrives in a fast-paced, high-pressure environment
• Organized, flexible, and willing to take a hands-on approach to any task
• High levels ofcustomer serviceorientation and professional interpersonal skill
• Creative,resolute, andhighly motivatedwith a strong sense of ownership and initiative

We Offer:

• Inclusion in a global team
• Ongoing training through Engel & Völkers Academy
• Join our professional and collaborative team where your contributions will directly support business success.

Seniority level- Seniority levelNot Applicable

Employment type- Employment typeFull-time

Job function- Job functionAdministrative

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