Procurement Project Coordinator

Airbus; Coimbra; Hybrid; EUR 45,000 - 65,000; Full time

Job summary

Airbus Portugal SA is seeking a skilled Project Manager to lead complex initiatives within the Procurement MFT and PMO domains. You will establish detailed planning, budgets, and capacity balancing, while coordinating cross-functional teams and reporting to leadership.

The role requires resilience, strong communication, English fluency, and familiarity with MS Office, G Suite, and data tools. A hybrid work model and modern office are offered in Portugal.

Qualifications

• A diploma/bachelor degree in business administration, or engineering with several years of professional experience in consulting, project management or comparable qualification
• Experience in project management
• High resilience and assertiveness
• High team & communication skills
• Business fluent English
• Experience in MS Office and G Suite
• Knowledge in DataStudio and AppScript is a plus

Responsibilities

• Establishes and maintains detailed planning, workload estimations, project budget, and capacity balancing.
• Coordinates and monitors key project initiatives through to completion.
• Identifies and develops improvement ideas, new processes or digital solutions and assesses their impact in the project scope.
• Tracks project timelines and budgets, flags risks and opportunities, and implements basic mitigation steps.
• Prepares status updates on tasks and runs routine progress meetings.
• Drives project execution and handles handovers to leadership.
• Applies standard PMO frameworks to daily work and escalates critical risks and opportunities when necessary.
• Acts as the primary point of contact for the project to higher project management levels.
• Guides and supports cross-functional project team members and key stakeholders.
• Ensures project workflow alignment with organizational standards, manages documentation and communications, and delivers timely, accurate progress reports.
• Prepare agenda communication materials and facilitate detailed review sessions for multi-functional teams
• Provide active meeting support to capture key highlights, strategic decisions, and actionable tasks.
• Document, distribute, and properly archive official meeting minutes and relevant project presentations
• Coordinate recurring cross-functional governance meetings by preparing agendas and gathering inputs from department leads.
• Manage and update action registers to track project deliverables and monitor the completion of follow-up tasks.
• Drive the procurement plan budget exercise for each period OP/FC …(lead annual budget planning and quarterly financial forecasting processes by consolidating cross-functional requests)
• Acts as the spokesperson of the MFT leader in dedicated projects.
• Prepare executive summary to leadership on MFT initiatives
• Develops improvement ideas, new processes or digital solutions and evaluates their impact in the project scope.
• Design and manage KPI dashboards to visualize key procurement metrics
• Act as governance and data officer for an efficient management of data
• Drive the communication about team achievements and maintain Gsite up to date
• Responsible for Newcomer induction plan
• Drive and maintain comprehensive project portfolios, tracking documents, and internal management tools
• Implements Project Management Office practices and cascades organization guidelines into project’s processes
• Challenge and coach project owner on planning, workload estimations, budget, and R&Ops
• Support project/tasks owners to define and track project costs/deadlines, identifies risks and opportunities, and introduces mitigation measures.

Skills

High resilience and assertiveness

High team & communication skills

Business fluent English

Experience in project management

Education

Bachelor's degree in Business Administration or Engineering

Tools

MS Office

G Suite

DataStudio

AppScript

Job description

Job Description:

We are looking for a Project Manager!

Responsibilities - your mission & main tasks

• Establishes and maintains detailed planning, workload estimations, project budget, and capacity balancing.
• Coordinates and monitors key project initiatives through to completion.
• Identifies and develops improvement ideas, new processes or digital solutions and assesses their impact in the project scope.
• Tracks project timelines and budgets, flags risks and opportunities, and implements basic mitigation steps.
• Prepares status updates on tasks and runs routine progress meetings.
• Drives project execution and handles handovers to leadership.
• Applies standard PMO frameworks to daily work and escalates critical risks and opportunities when necessary.
• Acts as the primary point of contact for the project to higher project management levels.
• Guides and supports cross-functional project team members and key stakeholders.
• Ensures project workflow alignment with organizational standards, manages documentation and communications, and delivers timely, accurate progress reports.

As part of Procurement MFT, the job holder is responsible to

• Ensure MFT efficient way of working as per M1139 by coordinating with MFT members on behalf of the MFT leader :
  • Prepare agenda communication materials and facilitate detailed review sessions for multi-functional teams
  • Provide active meeting support to capture key highlights, strategic decisions, and actionable tasks.
  • Document, distribute, and properly archive official meeting minutes and relevant project presentations
  • Coordinate recurring cross-functional governance meetings by preparing agendas and gathering inputs from department leads.
  • Manage and update action registers to track project deliverables and monitor the completion of follow-up tasks.
  • Drive the procurement plan budget exercise for each period OP/FC …(lead annual budget planning and quarterly financial forecasting processes by consolidating cross-functional requests)
  • Acts as the spokesperson of the MFT leader in dedicated projects.
  • Prepare executive summary to leadership on MFT initiatives
• Act as Business Improver for PMBY procurement team
  • Develops improvement ideas, new processes or digital solutions and evaluates their impact in the project scope.
  • Design and manage KPI dashboards to visualize key procurement metrics
  • Act as governance and data officer for an efficient management of data
  • Drive the communication about team achievements and maintain Gsite up to date
  • Responsible for Newcomer induction plan
• Enhance project management skills within the MFT and Procurement Team
  • Drive and maintain comprehensive project portfolios, tracking documents, and internal management tools
  • Implements Project Management Office practices and cascades organization guidelines into project’s processes
  • Challenge and coach project owner on planning, workload estimations, budget, and R&Ops
  • Support project/tasks owners to define and track project costs/deadlines, identifies risks and opportunities, and introduces mitigation measures.

Requirements - our ideal candidate will have:

• A diploma/bachelor degree in business administration, or engineering several years of professional experience in consulting, project management or comparable qualification
• Experience in project management
• High resilience and assertiveness
• High team & communication skills
• Business fluent English
• Experience in MS Office and G Suite
• Knowledge in DataStudio and AppScript is a plus

Benefits - what’s in it for you

• Diverse career opportunities within Airbus European core countries or in other regions around the world.
• A hybrid working model, allowing you to combine onsite and offsite work.
• A modern office, well connected to public transportation.
• A motivated and fun crew to grow and build and shape the GBS together.
• An intense and exciting onboarding experience.

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.

By submitting your CV or application you are consenting to Airbus using and storing information about you for monitoring purposes relating to your application or future employment. This information will only be used by Airbus.

Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief.

Airbus is, and always has been, committed to equal opportunities for all. As such, we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to [e-mail].

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.

Company:

Airbus Portugal SA

Employment Type:

Permanent

Experience Level:

Professional

Job Family:

Programme & Project Management

By submitting your CV or application you are consenting to Airbus using and storing information about you for monitoring purposes relating to your application or future employment. This information will only be used by Airbus.

Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief.

Airbus is, and always has been, committed to equal opportunities for all. As such, we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to [e-mail].

At Airbus, we support you to work, connect and collaborate more easily and flexibly. Wherever possible, we foster flexible working arrangements to stimulate innovative thinking.