Office & Facilities Manager - Operations, Safety & Services

Side; Braga; On-site; EUR 25,000 - 42,000; Full time

Job summary

Side is seeking an Office Manager to ensure the Braga office operates smoothly, manages facilities and workplace services, and collaborates with HR, Finance and IT. You will oversee supplier relationships, procurement, and budget adherence, while maintaining a safe, organized environment for staff and visitors.

The role requires strong administrative abilities, stakeholder coordination, and fluency in English; Portuguese is a plus for local interactions.

Qualifications

• Relevant experience in office management, facilities management, workplace operations or a comparable role.
• Demonstrated experience managing suppliers, facilities services, procurement and office budgets.
• Experience coordinating multiple stakeholders and competing priorities in a fast-paced environment.
• Working knowledge of workplace health and safety requirements and facilities best practices.
• Strong administrative, organizational and reporting capabilities.
• Professional fluency in English; Portuguese is highly desirable for local supplier interactions.

Responsibilities

• Own the day-to-day operation and readiness of the Braga office and associated workplace facilities.
• Coordinate maintenance, cleaning, repairs, utilities and security-related matters.
• Conduct regular workplace inspections and address maintenance, safety or service issues.
• Coordinate actions with suppliers and internal stakeholders and track to completion.
• Ensure meeting rooms and common areas are maintained to standard.
• Support office expansions, refurbishments, moves and other facilities projects.
• Manage office-related suppliers, quotations and service quality; monitor budget.
• Maintain records of contracts, quotations, purchases and recurring services.
• Identify opportunities to improve supplier performance, service quality and cost efficiency.
• Recommend suppliers and expenditure within approval authorities.

Skills

Office management

Facilities management

Supplier management

Budget management

Stakeholder coordination

English fluency

Portuguese desirable

Administrative skills

Reporting capabilities

Tools

Microsoft 365

Job description

Side is seeking an Office Manager to ensure the Braga office operates smoothly, manages facilities and workplace services, and collaborates with HR, Finance and IT. You will oversee supplier relationships, procurement, and budget adherence, while maintaining a safe, organized environment for staff and visitors.

The role requires strong administrative abilities, stakeholder coordination, and fluency in English; Portuguese is a plus for local interactions.