Madeira Administrative Assistant — Welcoming Office Support

JobCenter; Funchal; Presencial; EUR 8400 - 11 000; Tempo integral

Resumo da oferta

JobCenter in Funchal, Portugal, is hiring an Administrative Assistant to support daily office operations and assist the team.

You will greet visitors, answer calls, organize appointments, prepare reports, manage mail, and handle travel arrangements with a focus on accuracy.

The role requires a high school diploma, fluent English, strong communication, and proficiency in Microsoft Office; prior experience is a plus. This is a full-time, on-site position offering a competitive monthly salary.

Qualificações

• High school diploma or equivalent; additional qualifications as Administrative assistant or Secretary are a plus.
• Proven experience as an administrative assistant or similar role is preferred but not required.
• Fluent in English (verbal and written).
• Excellent communication skills with a friendly demeanor.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Ability to multitask and prioritize tasks effectively.
• Strong attention to detail with exceptional organizational skills.

Responsabilidades

• Greet and assist visitors and clients.
• Answer and direct phone calls.
• Organize and schedule appointments.
• Prepare and distribute correspondence, memos, and reports.
• Maintain office supplies inventory by checking stock levels and ordering supplies as needed.
• Handle incoming and outgoing mail.
• Keep track of office expenses and manage invoices.
• Assist with travel arrangements for employees.
• Help with organizing company events or meetings.
• Perform general clerical duties such as data entry, filing, and photocopying.

Conhecimentos

Fluent English

Excellent communication

Multitasking

Organizational skills

Formação académica

High school diploma

Ferramentas

Microsoft Office

Descrição da oferta de emprego

JobCenter in Funchal, Portugal, is hiring an Administrative Assistant to support daily office operations and assist the team.

You will greet visitors, answer calls, organize appointments, prepare reports, manage mail, and handle travel arrangements with a focus on accuracy.

The role requires a high school diploma, fluent English, strong communication, and proficiency in Microsoft Office; prior experience is a plus. This is a full-time, on-site position offering a competitive monthly salary.