Lisbon Office Admin & Travel Support

ByteGrid Talent Services; Lisboa; On-site; EUR 13,000 - 20,000; Full time

Job summary

ByteGrid Talent Services in Lisbon, Portugal is seeking an Office Assistant to ensure smooth daily operations. You will manage correspondence, organize meetings, maintain supplies, and greet visitors in a bustling office environment.

Strong English communication and solid organizational skills are essential, with Portuguese as a plus. The role includes supporting travel arrangements, basic invoicing, and data entry, with a focus on reliability and multitasking in a dynamic team setting.

Qualifications

• Proven experience as an office assistant or in a similar role.
• Excellent communication skills in English (Portuguese is a plus).
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong organizational skills with the ability to prioritize tasks effectively.
• Attention to detail and problem-solving abilities.

Responsibilities

• Manage incoming and outgoing communication, including emails, phone calls, and mail.
• Schedule and organize meetings and appointments for the team.
• Maintain office supplies inventory and place orders as needed.
• Greet visitors and direct them to the appropriate person or department.
• Assist with travel arrangements for staff members.
• Update company databases and prepare reports as needed.
• Help with basic accounting tasks such as invoicing and data entry.

Skills

Office administration

Communication skills

Organizational skills

Multitasking

English proficiency

Tools

Microsoft Office Suite

Job description

ByteGrid Talent Services in Lisbon, Portugal is seeking an Office Assistant to ensure smooth daily operations. You will manage correspondence, organize meetings, maintain supplies, and greet visitors in a bustling office environment.

Strong English communication and solid organizational skills are essential, with Portuguese as a plus. The role includes supporting travel arrangements, basic invoicing, and data entry, with a focus on reliability and multitasking in a dynamic team setting.