Learning & Development Admin Specialist

Balazs; Portugal; Remote; EUR 18,000 - 28,000; Full time

Job summary

Air Liquide Europe Business Services (ALEBS) in Portugal seeks an administrative professional to support learning and development activities across the shared services network. You will help gather learning needs, coordinate plans, and ensure documentation is accurate and accessible.

You will manage learning sessions, support data reporting, and collaborate with diverse stakeholders. Fluency in English is mandatory, with additional European languages welcomed.

Qualifications

• Proven experience in an administrative or operational role, preferably within a learning and development or shared services environment.
• Strong organizational and time management skills.
• Excellent attention to detail and accuracy.
• Ability to work effectively in a team and collaborate with diverse stakeholders.
• Proficiency in using learning management systems (Workday knowledge is a plus) and other administrative software.
• Basic analytical skills with the ability to compile and present data.
• Fluent in English - Mandatory. Additional languages (Spanish, Italian, Dutch or German) are preferred.

Responsibilities

• Learning Needs and Planning Support: Assist in the collection of learning needs from various departments; support the development and management of learning plans by handling administrative tasks related to planning and documentation.
• Learning Offer Management Support: Assist in managing the learning offer, including administrative tasks related to adding new courses and reviewing existing ones; ensure learning offer information is up‑to‑date and accessible to all employees.
• Learning Delivery and Administration: Coordinate and manage learning sessions, including scheduling, logistics, and participant communication for multiple departments; oversee the administration of learning platforms and systems (e.g. Workday) for the entire shared services function, including user support and data entry; manage the enrollment process for learning programs and track participant progress across different units.
• Stakeholder Collaboration Support: Provide administrative support for collaboration with various departments and business unit leaders; act as a point of contact for basic learning and development inquiries from all supported areas, escalating complex issues as needed.
• Reporting and Analysis Support: Assist in generating reports on learning activities and outcomes by compiling data and preparing basic reports; support the analysis of learning data by maintaining accurate records and providing data summaries.
• Continuous Improvement Support: Assist in reviewing and improving learning processes and methodologies by providing feedback and implementing approved changes; stay updated on administrative best practices in learning and development and shared services delivery models.

Skills

Administrative experience

Organizational skills

Time management

Attention to detail

Team collaboration

Workday knowledge

Tools

Workday

Job description

Air Liquide Europe Business Services (ALEBS) in Portugal seeks an administrative professional to support learning and development activities across the shared services network. You will help gather learning needs, coordinate plans, and ensure documentation is accurate and accessible.

You will manage learning sessions, support data reporting, and collaborate with diverse stakeholders. Fluency in English is mandatory, with additional European languages welcomed.