Hybrid Office Administrator & Facilities Liaison

Airbus; Lisboa; Híbrido; EUR 32 000 - 45 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Hybrid working model

Modern office near public transport

Diverse career opportunities

Resumo da oferta

Airbus Portugal SA, based in Lisbon, seeks an experienced Office Administrator to support the GBS Management Team on-site and coordinate facilities-related matters. You will handle calendar tasks, events, travel, and correspondence while ensuring confidentiality and strong organizational skills.

The role requires 5–10 years in office administration, fluency in English, and a proactive, diplomatic approach to liaising with employees and external providers.

Qualificações

• 5 to 10 years of proven experience as an office administrator or in a similar office management role.
• In-depth knowledge of office management.
• Familiarity with basic research methods and reporting techniques.
• Fluent English (mandatory).
• High confidentiality standards due to involvement in strategic discussions and decisions.

Responsabilidades

• Managing calendar tasks and schedules
• Organize events, meetings, etc
• Making travel arrangements and managing expense reports
• Handle and prioritize all outgoing or incoming correspondence
• Coordinate external relationship activities (embassies, other companies, Secretary of State)
• Acting as the On-site Liaison to the Facilities Manager
• Monitor FM provider performance and SLAs
• Oversee supplier and inventory management
• Maintain confidential documents and secure records
• Manage meeting room schedules and prepare equipment/refreshments
• Support management with tasks like encrypting documents and organizing files

Conhecimentos

Fluent English

Organizational skills

Interpersonal skills

Confidentiality

Diplomacy

Formação académica

Degree or Equivalent Experience

Ferramentas

Google Suite

Office suites

Descrição da oferta de emprego

Airbus Portugal SA, based in Lisbon, seeks an experienced Office Administrator to support the GBS Management Team on-site and coordinate facilities-related matters. You will handle calendar tasks, events, travel, and correspondence while ensuring confidentiality and strong organizational skills.

The role requires 5–10 years in office administration, fluency in English, and a proactive, diplomatic approach to liaising with employees and external providers.