HR Admin Specialist (French Speaker) - Early Career & Temporary workers management

Airbus; Lisboa; Híbrido; EUR 24 000 - 32 000; Tempo integral

Resumo da oferta

Airbus Portugal SA is seeking an HR Admin (French Speaker) to support Reward Operations and Time Management. You will handle Workday changes, HR database interfacing, certificate issuance, and data quality for Long Service Awards.

The role requires French and English fluency, prior admin experience, and familiarity with Workday, SAP and ServiceNow. A hybrid work model is offered and the HR team supports payroll alignment and compliance.

Qualificações

• Bachelor's degree in HR, Business Administration or similar.
• Mandatory fluency in French and English.
• Experience in administrative functions (mandatory).
• Experience in Workday, SAP, ServiceNow & Excel/Sheets preferred.

Responsabilidades

• Approve personal information changes in Workday.
• Ensure information interfaces correctly in HR Database.
• Issue and manage employer certificates.
• Maintain data quality in Google Sheets for Long Service Award.

Conhecimentos

Fluent French

Fluent English

Administrative experience

Formação académica

Bachelor's degree in HR / Business Administration

Ferramentas

Workday

SAP

ServiceNow

Excel

Google Sheets

Descrição da oferta de emprego

Job Description

We are looking for an HR Admin (French Speaker) to join our Reward Operations and Time Management teams at Airbus Portugal.

Responsibilities - your mission

• Approve personal information changes in Workday
• Ensure the information is correctly interfaced in the HR Database
• Edition of employer certificates
• Ensure quality and robust data in G Sheet file from Google Form Long Service Award
• Ensure for each Long Service Award there is a diploma or attestation from prefecture; if not, revive employees to complete their demands
• Archive attestation and diploma in Drive shared with Reward operations
• Send two times per year Excel file with data to allow Reward Operations calculate and integrate Long Service Award in payroll
• Answer to employee requests via mailbox or ticketing tool

Company car management

• Extract eligible population every month
• Integrate amounts and car allowances in SAP for payroll purposes
• Support payroll team on company car topics

Public transport payment

• Open eForms and check receipts for public transport and IKV (Indemnité kilométrique voiture)
• Exchange with the employees if the request is not correct and/or receipts are non- compliant or missing
• Answer to employees’ incidents via ServiceNow
• Perform monthly controls before payroll closure

Time and sickness leaves management

• Receive the sick leave certificate and analyze the types of employee and document (sick leave, work accident, outgoing vouchers ...)
• Register the sick leave certificate of employees in SAP and archive the document according with the define process (GDPR data)
• Manage 'time warnings': extract SAP report and send notification to permanent employees, temporary workers, managers and HRBPs
• Support employees and managers to correct anomalies about attendances and absences in SAP
• Register specific absences and host country public holidays for Global mobility employees in SAP

Requirements - Our ideal candidate will have

Hard skills

• Bachelor's Degree or equivalent in Human Resources, Business Administration or similar (preferential)
• Mandatory fluency in French and English
• Experience in administrative functions (mandatory)
• Experience working within a SSC or GBS (preferential)
• Experience in Workday, SAP, ServiceNow & Excel/GSheets (preferential)
• Experience in developing and updating standard operating procedures (SOPs) and training materials for newcomers

Soft skills

• Ability to multitask, strong organizational and time management skills
• Ability to work under pressure to agreed deadlines
• Team Player with a strong customer focus, results, details & quality orientation
• High sense of commitment and responsibility
• Understanding and demonstration of ethics and data protection/compliance
• Problem-solving oriented and critical thinking to identify opportunities for continuous improvement
• Willingness to learn and adapt quickly to new systems and softwares
• Act in line with Airbus Values: Customer Focus, Integrity, Respect, Creativity, Reliability and Teamwork

Benefits - what’s in it for you

• Diverse career opportunities within Airbus European core countries or in other regions around the world.
• A hybrid working model, allowing you to combine onsite and offsite work.
• A modern office well connected to public transportation.
• A motivated and fun crew to grow, build and shape the GBS together.
• An intense and exciting onboarding experience.

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.

Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief.

Airbus is, and always has been, committed to equal opportunities for all. As such, we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to [e-mail].

Company

Airbus Portugal SA

Employment Type

Permanent

Experience Level

Professional

Job Family

HR Expertise