HR Admin (French Speaker) - Time & Absence Management

Airbus; Lisboa; Híbrido; EUR 12 000 - 18 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Hybrid working model

Modern office near public transport

Diverse career opportunities

Resumo da oferta

Airbus Portugal SA is seeking a HR Admin - Time Management (French Speaker) to join the Time Management team within the Hire to Retire (H2R) structure. You will handle sickness certificates, attendance corrections in SAP and support payroll-related data flows.

The role requires fluent French and English, experience in administrative functions and familiarity with Workday, SAP and ServiceNow. A hybrid working model and a modern office near public transport are offered.

Qualificações

• Bachelor’s Degree in HR, Business Administration or similar (preferred).
• Fluency in French and English required.
• Experience in administrative functions required.
• Experience in SSC/GBS environments preferred.
• Experience with Workday, SAP, ServiceNow and Excel/Sheets preferred.
• Experience developing SOPs and training materials for newcomers.

Responsabilidades

• Receive and process sickness certificates and analyze absence types.
• Register sick leave in SAP and ensure GDPR-compliant archiving.
• Manage time warnings by extracting SAP reports and notifying staff and managers.
• Support employees and managers to correct attendance and absence anomalies in SAP.
• Handle global mobility absences and country holidays in SAP.

Conhecimentos

French fluency

English fluency

Administrative experience

SSC/GBS experience

SOPs & training materials

Multitasking & time management

Formação académica

Bachelor’s degree in HR/Business Administration

Ferramentas

Workday

SAP

ServiceNow

Excel/Sheets

Descrição da oferta de emprego

Job Description:

We are looking for a HR Admin - Time Management (French Speaker) to join our Time Management team at Airbus Portugal.

Responsibilities - your mission

The Time Management team is part of the Hire to Retire (H2R) structure which is responsible for processes related to personnel administration, time administration and compensation and benefits administration.
In this sense, your main tasks will be linked to the processes below:

• Receive the sick leave certificate and analyze the types of employee and document (sick leave, work accident, outgoing vouchers …)

• Register the sick leave certificate of employees in SAP and archive the document according with the define process (GDPR data)

• Manage “time warnings”: extract SAP report and send notification to permanent employees, temporary workers, managers and HRBPs

• Support employees and managers to correct anomalies about attendances and absences in SAP

• Register specific absences and host country public holidays for Global mobility employees in SAP

Other activities may include:

Personal data, Certificate management, DPAE (Déclaration Préalable à l’Embauche) and Long Service Award Management:

• Approve personal information changes in Workday

• Ensure the information is correctly interfaced in the HR Database

• Edition of employer certificates

• Answer to employee requests via mailbox or ticketing tool

Long Service Award Management

• Ensure quality and robust data in G Sheet file from Google Form Long Service Award

• Ensure for each Long Service Award there is a diploma or attestation from prefecture; if not, revive employees to complete their demands

• Archive attestation and diploma in Drive shared with Reward operations

• Send two times per year Excel file with data to allow Reward Operations calculate and integrate Long Service Award in payroll

Public transport payment:

• Open eForms and check receipts for public transport and IKV (Indemnité kilométrique voiture)

• Exchange with the employees if the request is not correct and/or receipts are non- -compliant or missing

• Answer to employees’ incidents via ServiceNow

• Perform monthly controls before payroll closure

Company car management

• Extract eligible population every month

• Integrate amounts and car allowances in SAP for payroll purposes

• Support payroll team on company car topics

Requirements - Our ideal candidate will have

Hard skills

• Bachelor’s Degree or equivalent in Human Resources, Business Administration or similar (preferential)

• Mandatory fluency in French and English

• Experience in administrative functions (mandatory)

• Experience working within a SSC or GBS (preferential)

• Experience in Workday, SAP, ServiceNow & Excel/GSheets (preferential)

• Experience in developing and updating standard operating procedures (SOPs) and training materials for newcomers

Soft skills

• Ability to multitask, strong organizational and time management skills

• Ability to work under pressure to agreed deadlines

• Team Player with a strong customer focus, results, details & quality orientation

• High sense of commitment and responsibility

• Understanding and demonstration of ethics and data protection/compliance

• Problem-solving oriented and critical thinking to identify opportunities for continuous improvement

• Willingness to learn and adapt quickly to new systems and softwares

• Act in line with Airbus Values: Customer Focus, Integrity, Respect, Creativity, Reliability and Teamwork

Benefits - what’s in it for you

• Diverse career opportunities within Airbus European core countries or in other regions around the world.

• A hybrid working model, allowing you to combine onsite and offsite work.

• A modern office well connected to public transportation.

• A motivated and fun crew to grow, build and shape the GBS together.

• An intense and exciting onboarding experience.

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.

Company:

Airbus Portugal SA

Employment Type:

Permanent

Experience Level:

Professional

Job Family:

HR Expertise

Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief.

Airbus is, and always has been, committed to equal opportunities for all. As such, we will never ask for any type of monetary exchange in the frame of a recruitment process.

At Airbus, we support you to work, connect and collaborate more easily and flexibly. Wherever possible, we foster flexible working arrangements to stimulate innovative thinking.