Global Executive Assistant — Multiregional Scheduler

Randstad Digital Portugal; Portugal; Presencial; EUR 30 000 - 42 000; Tempo integral

Resumo da oferta

Randstad Digital Portugal is seeking an Executive Assistant to support senior managers across US, EMEA, and APAC. The role emphasizes precise time-zone management, calendar control, and confidential communication in a fast-paced, international setting.

The successful candidate will have 2+ years in administrative roles, be fluent in English (C1), and be proficient with Outlook and Teams; experience with Concur is a plus. This is a full-time, on-site position based in Portugal.

Qualificações

• 2+ years in administrative, scheduling, or coordinator roles.
• Excellent English (C1) with a business-ready tone in writing and speaking.
• Strong proficiency in Outlook and Teams; experience with Concur or similar expense tools is a plus.
• Detail-oriented with the ability to spot conflicts and ensure accuracy.
• Experience in multinational or fast-paced environments is preferred.

Responsabilidades

• Calendar Management: maintain and update senior managers’ calendars with accuracy.
• Global Coordination: schedule across US, EMEA and APAC time zones with accurate time conversions.
• Priority Handling: monitor calendars for conflicts and propose alternative times.
• Logistics & Travel: manage meeting logistics and coordinate travel arrangements and expenses.
• Professional Communication: act as a reliable point of contact for managers and stakeholders.

Conhecimentos

Time management

Attention to detail

Communication

Ferramentas

Outlook

Teams

Concur

Descrição da oferta de emprego

Randstad Digital Portugal is seeking an Executive Assistant to support senior managers across US, EMEA, and APAC. The role emphasizes precise time-zone management, calendar control, and confidential communication in a fast-paced, international setting.

The successful candidate will have 2+ years in administrative roles, be fluent in English (C1), and be proficient with Outlook and Teams; experience with Concur is a plus. This is a full-time, on-site position based in Portugal.