Executive Assistant to Leaders | Global Admin & Coordination

EY; Lisboa; Presencial; EUR 20 000 - 28 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Competitive remuneration package

Coaching and professional development

Inclusive and respectful work culture

Growth opportunities in a global firm

Resumo da oferta

EY is seeking a dedicated Secretary to support partners, managers and teams in Lisbon with calendars, meetings, and document preparation. The role also involves handling correspondence, coordinating travel, and maintaining filing systems while upholding confidentiality in a fast-paced, multicultural environment.

Proficiency in MS Office, excellent Portuguese and English communication, and a professional, service-oriented mindset are essential.

Qualificações

• Academic qualification in Secretarial Studies, Administration, Management or a related field.
• Professional experience in administrative/secretarial roles.
• Very good knowledge of Microsoft Office tools (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal Portuguese; English proficiency required.
• Ability to work in a fast-paced, multicultural environment.

Responsabilidades

• Provide comprehensive administrative and secretarial support to partners, managers and teams.
• Manage agendas, schedule meetings, prepare meeting rooms and coordinate logistics.
• Organize, draft and format correspondence, reports and presentations.
• Maintain organized filing systems and ensure proper document control.
• Act as a first point of contact for clients, visitors and external stakeholders, ensuring a professional image of EY.
• Handle incoming and outgoing communications (emails, phone calls, mail).
• Support internal processes such as expense management, invoices and administrative reporting.
• Coordinate travel arrangements and other logistical needs.
• Ensure confidentiality and proper handling of sensitive and confidential information.

Conhecimentos

Organizational skills

Time management

Communication skills

Confidentiality and integrity

Team-oriented

Problem-solving

Formação académica

Academic qualification in Secretarial Studies, Administration, Management or related field

Ferramentas

Microsoft Office

Descrição da oferta de emprego

EY is seeking a dedicated Secretary to support partners, managers and teams in Lisbon with calendars, meetings, and document preparation. The role also involves handling correspondence, coordinating travel, and maintaining filing systems while upholding confidentiality in a fast-paced, multicultural environment.

Proficiency in MS Office, excellent Portuguese and English communication, and a professional, service-oriented mindset are essential.