Front Desk Receptionist

Modulair; Santarém; Presencial; EUR 10 000 - 13 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Competitive compensation

Professional development opportunities

Resumo da oferta

Modulair in Santarém is seeking an organized, proactive Front Office Administrator to manage reception and deliver administrative support across the organization. You will coordinate visits, handle inquiries, assist with meetings, and support HR, Finance and procurement teams.

The role offers a dynamic, collaborative environment with autonomy and professional presentation, plus opportunities for growth within an expanding industrial company.

Qualificações

• High School Diploma or equivalent.
• Experience in Reception, Office Management or Administrative Support roles.
• Good computer skills, particularly MS Office.
• Strong verbal and written communication skills.
• English proficiency is highly valued.
• Strong organizational skills with the ability to manage multiple priorities.
• High level of professionalism, discretion and confidentiality.
• Customer-focused mindset and excellent interpersonal skills.
• Proactive approach and problem-solving attitude.
• Ability to work independently while collaborating with different teams.

Responsabilidades

• Manage front desk operations, including visitor reception, telephone calls and general enquiries.
• Coordinate visitor access and ensure compliance with security procedures.
• Provide administrative support to departments, including document management.
• Manage office supplies, stationery and workplace consumables.
• Support organization of meetings, trainings and internal events.
• Coordinate business travel arrangements when required.
• Ensure meeting rooms and common areas are organized and maintained.
• Assist with contracts, invoices and office services administration.
• Assist onboarding activities for new employees and workplace setup.
• Collaborate with HR, Finance, Procurement and QHSE teams on admin tasks.
• Ensure Health, Safety, Environmental and Quality requirements compliance.
• Identify and report non-conformities or operational issues.
• Maintain a professional and welcoming reception and office environment.

Conhecimentos

Communication skills

Organizational skills

Multitasking

Proactive attitude

Independent working

Formação académica

High School Diploma or equivalent

Ferramentas

MS Office

Descrição da oferta de emprego

We are seeking an organized, proactive and service-oriented professional to manage front office activities while providing administrative and office management support across the organization. This role is ideal for someone who enjoys interacting with people, coordinating multiple tasks and contributing to an efficient and professional work environment.

Key Responsibilities

• Manage front desk operations, including visitor reception, telephone calls, incoming correspondence and general enquiries;
• Coordinate visitor access and ensure compliance with company security procedures;
• Provide administrative support to various departments, including document management and data administration;
• Manage office supplies, stationery and other workplace consumables;
• Support the organization of meetings, training sessions, internal events and customer visits;
• Coordinate business travel arrangements, accommodation and transportation when required;
• Ensure meeting rooms and common areas are organized, functional and professionally maintained;
• Support the administration of service providers, contracts, invoices and general office services;
• Assist with onboarding activities for new employees, including documentation, access arrangements and workplace setup;
• Collaborate with HR, Finance, Procurement and QHSE teams on administrative and organizational activities;
• Ensure compliance with Health, Safety, Environmental and Quality requirements;
• Identify and report non-conformities or operational issues;
• Maintain a professional, welcoming and well-organized reception and office environment.

Candidate Profile

• High School Diploma or equivalent;
• Previous experience in Reception, Office Management or Administrative Support roles;
• Good computer skills, particularly Microsoft Office applications;
• Strong verbal and written communication skills;
• English proficiency is highly valued;
• Strong organizational skills with the ability to manage multiple priorities;
• High level of professionalism, discretion and confidentiality;
• Customer-focused mindset and excellent interpersonal skills;
• Proactive approach and problem-solving attitude;
• Ability to work independently while collaborating effectively with different teams.

What We Offer

• Opportunity to join a solid and growing industrial company;
• Dynamic and varied role with exposure to multiple business functions;
• High level of autonomy and responsibility;
• Continuous learning and professional development opportunities;
• Collaborative and supportive working environment;
• Competitive compensation package aligned with experience and qualifications.

If you are looking to join a dynamic organization where your contribution makes a real impact, we would love to hear from you.