Facilities Coordinator - Lisbon

CBRE Portugal; Lisboa; On-site; EUR 18,000 - 24,000; Full time

Job summary

CBRE Portugal seeks a Facilities Coordinator to support clients, vendors, and contractors in completing facility tasks and work orders. This role sits within the Facilities Management function, assisting Property Managers with repairs and investment plans.

Responsibilities include handling work orders, collecting progress data, filing documents, and ensuring adherence to procedures. Strong organizational skills and MS Office proficiency are essential for success.

Qualifications

• High School Diploma or GED with up to 2 years of related experience.
• Ability to follow basic work routines and standards.
• Clear communication to exchange straightforward information.
• Proficiency with Microsoft Word, Excel, and Outlook.
• Strong organizational skills and an inquisitive mindset.
• Basic math to calculate simple figures such as percentages and discounts.

Responsibilities

• Work with landlords, tenants, and service providers to ensure procedures and reporting formats are followed.
• Acknowledge client inquiries and collect work orders.
• Collect information reports to monitor performance and progress.
• File work orders, proposals, and department files submitted by vendors.
• Monitor activities outside the building, including waste disposal and recycling.
• Follow instructions and ask clarifying questions as needed.
• Respond to inquiries or complaints from clients, co-workers, and supervisors.
• Use existing procedures to solve straightforward problems with limited discretion.
• Deliver outputs by following defined procedures under close supervision.
• Duties and tasks are described in detail to ensure consistent results.

Skills

Communication skills

Organizational skills

Basic math skills

Follow procedures

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

About The Role

As a CBRE Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete.

About The Role

As a CBRE Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete. This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

What You’ll Do

• Work with landlords, tenants, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats.
• Acknowledge all client inquiries and collect work orders.
• Collect information reports to find out performance and progress status.
• File work orders, proposals, department files, and other paperwork submitted by vendors.
• Monitor activities that happen outside the building, such as proper waste disposal and recycling.
• Follow instructions, short correspondence, and memos and ask clarifying questions.
• Respond to common inquiries or complaints from clients, co-workers, and supervisors.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

What You’ll Need:

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.