F&B Administrative

Discovery Land Company; Portugal; Presencial; EUR 26 000 - 34 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Work-Family Culture

Global Career Opportunities

Competitive Salarys

Development Programs

Medical Insurance

Meal Allowance

Staff Restaurant

Staff accommodation if you are not лок

Resumo da oferta

Costaterra Golf & Ocean Club, part of Discovery Land Company, is seeking an Administrative Support specialist for the F&B department in Comporta, Portugal. The role focuses on records, schedules, onboarding, and supporting operations to ensure seamless guest experiences.

You will manage invoices, reports, meetings, licensing and training coordination, working with a team in a luxury hospitality setting. Proficiency in MS Office, discretion, and strong organization are essential.

Qualificações

• Experience in an administrative capacity supporting F&B teams; hospitality or service industry experience preferred.
• Strong communication and interpersonal skills for guest, member and team interactions.
• High level of discretion and confidentiality.
• Proficiency with Microsoft Word and Excel; familiarity with other MS Office apps.

Responsabilidades

• Maintain accurate records, reports and filing for the F&B department.
• Prepare schedules, rosters and timesheets with department managers.
• Support onboarding and training coordination for F&B staff.
• Assist with purchase orders, invoices and expense tracking.
• Prepare daily, weekly and monthly operational reports.
• Document and organize departmental meetings, including minutes and follow-up actions.
• Support department fleet management and uniforms.
• Assist in creating and updating food and beverage menus, ensuring accuracy and brand consistency.
• Maintain up-to-date licenses, permits and training records.
• Support audits and inspections with necessary documentation.

Conhecimentos

Organizational skills

Communication skills

Confidentiality

Microsoft Office

Ferramentas

Word

Excel

Descrição da oferta de emprego

Who are we?

Costaterra Golf & Ocean Club is part of DLC – Discovery Land Company (DLC). DLC is known for developing luxury residential communities and resorts.

Costaterra is a private members only residential community in Comporta – Portugal. It combines luxury living with top-tier hospitality, offering incredible dining, a world-class golf course, spa services, outdoor pursuits, and immersive local experiences.

What you will do?

Administrative Support

• Maintain accurate records, reports, and filing systems for the F&B department.
• Prepare schedules, rosters, and timesheets in collaboration with department managers.
• Support, onboarding, and training coordination for F&B staff.

Operational Tasks

• Assist with purchase orders, invoices, and expense tracking.
• Prepare daily, weekly, and monthly reports (e.g. extra time, weekly operational).
• Organize and document departmental meetings, taking minutes and following up on action items.
• Organize and document departmental meetings, taking minutes and following up on action items.
• Support on the department fleet management
• Support on the department uniforms management
• Support in the creation, formatting, and updating of food and beverage menus, ensuring accuracy, brand consistency, and appealing design.
• Maintain up-to-date licenses, permits, and training records.
• Support audits and inspections by providing necessary documentation.

What are we looking for?

• Great organizational skills and the ability to prioritize and follow through on task.
• Prior experience in an administrative capacity working with F&B teams; experience in the hospitality or service industry is strongly preferred.
• Positive attitude, professional demeanor, and exceptional communication and interpersonal skills to deliver service to guests, members and team members.
• Must possess high level of confidentiality and discretion.
• Proficient in Microsoft Office programs (Word, Excel).

What do we offer?

• Work-Family Culture
• Global Career Opportunities
• Competitive Salarys
• Development Programs
• Medical Insurance
• Meal Allowance
• Staff Restaurant
• Staff Events and Staff accommodation if you are not local.

If you have what it takes and want to build a career , this is the place for you!

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