F&B Administrative

CostaTerra Golf & Ocean Club; Comporta; Presencial; EUR 18 000 - 26 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Work-Family Culture

Medical Insurance

Meal Allowance

Staff Restaurant

Staff Events

Staff accommodation

Resumo da oferta

Costaterra Golf & Ocean Club in Comporta, Portugal, seeks an Administrative Support professional to maintain records for the F&B department, prepare rosters, and assist with onboarding and training coordination for staff.

You will also help with orders, invoices, and monthly reports, document meetings, support fleet and uniforms management, and assist in menu creation and license upkeep. A dynamic hospitality environment awaits your contribution.

Qualificações

• Prior experience in administrative capacity, preferably in hospitality or service industry.

Responsabilidades

• Maintain accurate records, reports, and filing systems for the F&B department.
• Prepare schedules, rosters, and timesheets in collaboration with department managers.
• Support onboarding and training coordination for F&B staff.
• Assist with purchase orders, invoices, and expense tracking.
• Prepare daily, weekly, and monthly reports (e.g. extra time, weekly operation).
• Organize and document departmental meetings, taking minutes and following up on action items.
• Support department fleet management and uniforms management.
• Assist in creation and updating of food and beverage menus, ensuring brand consistency and appealing design.
• Maintain up-to-date licenses, permits, and training records.
• Support audits and inspections with necessary documentation.

Descrição da oferta de emprego

Who are we?

Costaterra Golf & Ocean Club is part of DLC – Discovery Land Company (DLC). DLC is known for developing luxury residential communities and resorts.

Costaterra is a private members only residential community in Comporta – Portugal. It combines luxury living with top-tier hospitality, offering incredible dining, a world-class golf course, spa services, outdoor pursuits, and immersive local experiences.

What you will do?

Administrative Support

• Maintain accurate records, reports, and filing systems for the F&B department.
• Prepare schedules, rosters, and timesheets in collaboration with department managers.
• Support, onboarding, and training coordination for F&B staff.

Operational Tasks

• Assist with purchase orders, invoices, and expense tracking.
• Prepare daily, weekly, and monthly reports (e.g. extra time, weekly operational).
• Organize and document departmental meetings, taking minutes and following up on action items.
• Organize and document departmental meetings, taking minutes and following up on action items.
• Support on the department fleet management
• Support on the department uniforms management
• Support in the creation, formatting, and updating of food and beverage menus, ensuring accuracy, brand consistency, and appealing design.
• Maintain up-to-date licenses, permits, and training records.
• Support audits and inspections by providing necessary documentation..

What are we looking for?

• Great organizational skills and the ability to prioritize and follow through on task.
• Prior experience in an administrative capacity working with F&B teams; experience in the hospitality or service industry is strongly preferred.
• Positive attitude, professional demeanor, and exceptional communication and interpersonal skills to deliver service to guests, members and team members.
• Must possess high level of confidentiality and discretion.
• Proficient in Microsoft Office programs (Word, Excel).

What do we offer?

• Work-Family Culture
• Global Career Opportunities
• Competitive Salarys
• Development Programs
• Medical Insurance
• Meal Allowance
• Staff Restaurant
• Staff Events
• Staff accommodation if you are not local

If you have what it takes and want to build a career , this is the place for you!