Executive Office & Logistics Specialist (Hybrid, Porto)

MoonLake Immunotherapeutics; Pedrouços; Híbrido; EUR 18 000 - 24 000; Tempo integral

Resumo da oferta

MoonLake Immunotherapeutics is seeking an Office Assistant to provide comprehensive admin and logistics support for office services, travel and day-to-day operations in a hybrid Porto setting. You will help ensure smooth governance activities and discreet handling of sensitive information, maintain supplies and arrange meetings, while coordinating vendors, arrivals and events.

A Bachelor’s degree and at least two years’ relevant experience are preferred; strong English, MS Office proficiency and

Qualificações

• 2+ years of demonstrable experience as an office assistant or in a similar administrative role.
• Bachelor’s degree in a related field preferred.

Responsabilidades

• Office Services & Operational Support: Manage office supplies, stock, facilities and audits.
• Logistics, Travel & Vendor Coordination: Arrange flights, hotels, transport and liaise with vendors.
• Meetings, Events & On-site Coordination: Set up rooms, catering and equipment for meetings and events.
• Operational Processes & Tools: Support use of BizAway, HelpDesk Portal and SharePoint; track requests.
• Governance Support: Assist Manager EA, Office & Logistics with MC activities and coverage.

Conhecimentos

English proficiency

Organizational skills

Time management

Communication

Multitasking

Microsoft Office

Discretion

Proactivity

Adaptability

Formação académica

Bachelor’s degree in Business Administration/Communications

Ferramentas

BizAway

HelpDesk Portal

SharePoint

Descrição da oferta de emprego

MoonLake Immunotherapeutics is seeking an Office Assistant to provide comprehensive admin and logistics support for office services, travel and day-to-day operations in a hybrid Porto setting. You will help ensure smooth governance activities and discreet handling of sensitive information, maintain supplies and arrange meetings, while coordinating vendors, arrivals and events.

A Bachelor’s degree and at least two years’ relevant experience are preferred; strong English, MS Office proficiency and