Executive Assistant | Lisboa

EY; Lisboa; Presencial; EUR 20 000 - 28 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Competitive remuneration package

Coaching and professional development

Inclusive and respectful work culture

Growth opportunities in a global firm

Resumo da oferta

EY is seeking a dedicated Secretary to support partners, managers and teams in Lisbon with calendars, meetings, and document preparation. The role also involves handling correspondence, coordinating travel, and maintaining filing systems while upholding confidentiality in a fast-paced, multicultural environment.

Proficiency in MS Office, excellent Portuguese and English communication, and a professional, service-oriented mindset are essential.

Qualificações

• Academic qualification in Secretarial Studies, Administration, Management or a related field.
• Professional experience in administrative/secretarial roles.
• Very good knowledge of Microsoft Office tools (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal Portuguese; English proficiency required.
• Ability to work in a fast-paced, multicultural environment.

Responsabilidades

• Provide comprehensive administrative and secretarial support to partners, managers and teams.
• Manage agendas, schedule meetings, prepare meeting rooms and coordinate logistics.
• Organize, draft and format correspondence, reports and presentations.
• Maintain organized filing systems and ensure proper document control.
• Act as a first point of contact for clients, visitors and external stakeholders, ensuring a professional image of EY.
• Handle incoming and outgoing communications (emails, phone calls, mail).
• Support internal processes such as expense management, invoices and administrative reporting.
• Coordinate travel arrangements and other logistical needs.
• Ensure confidentiality and proper handling of sensitive and confidential information.

Conhecimentos

Organizational skills

Time management

Communication skills

Confidentiality and integrity

Team-oriented

Problem-solving

Formação académica

Academic qualification in Secretarial Studies, Administration, Management or related field

Ferramentas

Microsoft Office

Descrição da oferta de emprego

At EY, you’ll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture and technology to become the best version of you. And we’re counting on your unique voice and perspective to help EY become even better, too. Join us and build an exceptional experience for yourself, and a better working world for all.

The opportunity

EY is strengthening its administrative support team and is looking for a Secretary to support the smooth and efficient operation of the firm. This role is essential to ensure high-quality administrative support, effective communication and professional coordination across teams. At EY, you will work in a dynamic, multicultural and professional environment, where reliability, organization and collaboration are key to our success.

Your Key Responsibilities

• Provide comprehensive administrative and secretarial support to partners, managers and teams;
• Manage agendas, schedule meetings, prepare meeting rooms and coordinate logistics;
• Organize, draft and format correspondence, reports and presentations;
• Maintain organized filing systems and ensure proper document control;
• Act as a first point of contact for clients, visitors and external stakeholders, ensuring a professional image of EY;
• Handle incoming and outgoing communications (emails, phone calls, mail);
• Support internal processes such as expense management, invoices and administrative reporting;
• Coordinate travel arrangements and other logistical needs;
• Ensure confidentiality and proper handling of sensitive and confidential information;

Skills And Attributes For Success

• Strong organizational and time management skills;
• High attention to detail and accuracy;
• Professional attitude with strong sense of confidentiality and integrity;
• Proactive mindset and problem-solving ability;
• Strong communication and interpersonal skills;
• Team-oriented approach and willingness to support others.

To qualify for the role, you must have

• Academic qualification in Secretarial Studies, Administration, Management or a related field;
• Relevant professional experience in a similar administrative or secretarial role;
• Very good knowledge of Microsoft Office tools (Word, Excel, PowerPoint, Outlook);
• Strong written and verbal communication skills in Portuguese;
• Proficiency in English is required;
• Ability to work in a professional, multicultural and fast-paced environment.

What We Look For

We are looking for reliable and highly organized individuals with a strong sense of responsibility and a service-oriented mindset. You should be a confident team player, capable of managing multiple priorities while delivering high-quality administrative support and contributing to a positive working environment.

What Working At EY Offers

EY offers a competitive remuneration package commensurate with your experience and qualifications. In addition, we offer:

• Support, coaching and guidance from experienced professionals;
• Opportunities to develop professional and interpersonal skills;
• A collaborative, inclusive and respectful work culture;
• Stability and growth opportunities within a global professional services organization.

EY | Building a better working world.

EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets. Enabled by data and technology, diverse EY teams in over 150 countries provide trust through assurance and help clients grow, transform and operate. Working across assurance, consulting, law, strategy, tax and transactions, EY teams ask better questions to find new answers for the complex issues facing our world today.

At EY, we're committed to providing recruitment and career opportunities to all, regardless of gender, sexual orientation, social background or disability. We believe that equality and diversity are central to our recruitment process, as they enhance creativity and efficiency, leading to improved performance and productivity. In line with this commitment, EY Portugal recently became a member of the Inclusive Community Forum. This initiative, led by Nova SBE, focuses on the recruitment of individuals with disabilities, advocating for a more inclusive community. Moreover, EY Portugal has also endorsed the Diversity Charter of APPDI (the Portuguese Association for Diversity and Inclusion), pledging to establish and develop internal policies and practices which support diversity. Through these initiatives, EY seeks to actively contribute to the inclusion process, and promote a more inclusive community for people with disabilities, by actively participating in creating solutions.